JA Orisite - шаблон joomla Joomla

City of Clarkston - Georgia - where possibilities grow

 

where possibilities grow

Clarkston URA Meeting Minutes Tuesday, March 7, 2017

MINUTES
CLARKSTON URBAN REDVELOPMENT AUTHORITY
Tuesday, March 7, 2017
Officials Present
Chair: Dean Moore
Members: Jamie Carroll, Ahmed Hassan, Mario Williams, Awet Eyasu, Ahmed Hassan, Beverly Burks, Mayor Ted Terry
City Manager: Keith Barker 
City Attorney: Stephen Quinn
City Clerk: Tracy Ashby 
 
 
URA Chair Dean Moore called the meeting to order at 5:00pm.
 
Roll Call: Ahmed Hassan, Mario Williams, Awet Eyasu, Ahmed Hassan, Beverly Burks, Mayor Ted Terry
Late arrival: Jamie Carroll 
 
C.  NEW BUSINESS
C1)  Approve Agreement between Hayes James & Associates, Inc. and the City of Clarkston for Hardscape Design Services
Mr. Barker advised that staff had worked to expedite the project per the City Council/URA directions and so three contracts are presented.  Mr. Barker proposed that the Council review the contracts for two weeks and then schedule a special session for March 21 to act upon the contracts as the City Council.
Mr. Barker detailed that Staff has commenced with programming the various tasks identified in the 2015 Friendship Forest Master Plan consistent with the schedule for task implementation attached. Staff initiated tasks per the schedule and solicited quotes from engineering firms for Wetlands Design & Permitting services. 
Staff developed a Scope of Services and solicited quotes per the city’s Professional Procurement Policy. Staff met with each firm to review the scope which included the following primary tasks:
  • Preparing construction plans and specifications for
     o (a) 2 restrooms, (b) 1 pavilion, (c) interpretive signage, (d) boardwalks, (e) a septic tank and a sanitary sewer line, (f) parking lot/lighting
Staff prepared estimate for design services for the hardscape design scope prior to receiving quotes. The engineering estimate, based on approximately $750,000 of budgeted hardscape improvements, was $102,000. 
 
Two quotes were received, one from TSW for $82,500 and another from Hayes James & Associates, Inc. for $95,105. Staff negotiated the scope and fees with both firms. Although the HJA fee is higher than TSW’s, HJA offered alternative design concepts that will provide greater value to the city on this project.
Staff recommends the approval of the Agreement with Hayes James & Associates, Inc. for Hardscape Design associated with the Friendship Forest Redevelopment Project in the amount of $95,105.
 
C2) Approve Agreement between Environs Design Studio, LLC and the City of Clarkston for Wetlands Design and Permitting Services
Mr. Barker reported that Staff initiated tasks per the schedule and solicited quotes from engineering firms for Wetlands Design & Permitting services. 
Staff evaluated the construction budget of $94,000 in the master plan for wetlands construction. This estimate was deemed low for the creation of a wetlands. A revised construction budget of $300,000 was developed. Based on this revised budget, the engineer’s estimate for design and permitting tasks was estimated to be $45,000. 
Staff developed a Scope of Services and solicited quotes per the city’s Professional Procurement Policy. Staff met with each firm to review the scope which included the following primary tasks:
Soils analysis to assess viability of wetlands creation
Construction plans for wetlands creation
Delineation of wetlands area
State and federal permitting
Scope and graphics to assist with pursuit of partnership with DeKalb for streambank restoration (staff inquired with DeKalb on viability of a EPD grant for streambank restoration at exposed sanitary sewer line – DeKalb has an existing grant in-place and is willing to partner with the city for corrective work)
Two quotes were received, one from Environs Design Studio, LLC for $30,775 and another from Hayes James & Associates for $46,160. 
Staff negotiated the scope and fees with both firms. Staff recommends approving an Agreement with Environs Design Studio, LLC for Wetlands Design and Permitting Services associated with the Friendship Forest Redevelopment Project in the amount of $30,775.
 
C3)  Approve Agreement for Friendship Forest Clearing and Vegetation Removal 
Staff prepared a scope of services to perform limited clearing and vegetative removal to include the following areas: 
(1) Removal of invasive species within approximately 20 feet on either side of the paved trail path including pruning of trees,  removal of dead or diseased trees and removal of ivy on trees within the 40 foot work zone
(2) Hand removal of evasive species in the “wetlands area”
(3) Selective cleanup of dead trees and other debris on the non-paved trail paths
Bid package was prepared and advertised. A total of four (4) bids were received as follows:
Premier Tree & Shrub Care, LLC
o Primary bid - $36,862, Bid alternate - $36,062
Leach Landscape, Inc
o Primary bid - $83,075, Bid alternate - $$80,075
World Scapes – LGP, LLC
o Primary bid - $101,050, Bid alternate - $101,050
Southern Care Lawn & Landscape, Inc.
o Primary bid $219,850, Bid alternate - $222,850
Staff recommends approving an Agreement for Friendship Forest Clearing and Vegetation Removal with Premier Tree & Shrub Care in the amount of $36,062.
 
Beverly Burks made a motion to adjourn the meeting.  Ahmed Hassan seconded the motion.  A vote was called and the motion carried (4, 0).
 
Meeting adjourned.
 
 
You are here: Government Council Minutes Clarkston URA Meeting Minutes Tuesday, March 7, 2017