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City of Clarkston - Georgia - where possibilities grow

 

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Council Meeting Minutes February 6, 2018

 MINUTES
CLARKSTON CITY COUNCIL
Tuesday, February 6, 2018
 
Officials Present
Vice-Mayor: Awet Eyasu
Council: YT Bell, Ahmed Hassan, Jamie Carroll, 
City Manager: Keith Barker 
City Clerk: Tracy Ashby 
City Attorney: Stephen Quinn 
 
Vice-Mayor Awet Eyasu called the meeting to order at 7:30pm.
Roll Call: YT Bell, Jamie Carroll, Awet Eyasu, Ahmed Hassan 
Absent: Ted Terry, Mario Williams Andrea Cervone
 
Pledge of Allegiance
 
C.  ADMINISTRATIVE BUSINESS/ PRESENTATION
C1) Approve Minutes 12/19/17 Special Call and 1/3/18 Council Meeting
Ahmed Hassan made a motion to approve the minutes for the 12/19/17 Special Call and 1/3/18 Council Meeting. Jamie Carroll seconded the motion. A vote was called and the motion carried (3, 0).
 
C2) Officer of the Quarter –OFC Koirala,
SGT Sparks presented the Officer of the Quarter Award to Officer Koirala
 
C3) Officer Commendation – OFC Priest
SGT Elliott presented the Officer Commendation award to Officer Priest.
 
D. PUBLIC COMMENTS
Chris Busing, Mauck Street read a statement of issues with Code Enforcement in Clarkston.
 
Matthew Cardinally requested the council consider his proposal for creating a list of recommendations regarding affordable housing.
 
Mr. Wegayehu, Ponce Sports Lounge, spoke in support of the council permitting hookah smoking in local businesses.
 
Amina Osman spoke in support of the Council allowing hookah in the local businesses.
 
Bill Gamble, Strokers, spoke in support of the council allowing smoking in their business to continue and for the council to permit hookah smoking in local businesses. 
 
David Randall, Strokers, remarked on the estimated 300 businesses in Clarkston that only 1% are allowed to have smoking. Since this represents a small number of businesses, he hoped the council would consider amending the ordinance to continue allowing smoking and permit hookah.
 
Vice-Mayor Eyasu closed Public comments.
 
E. OLD BUSINESS
E1) First Read Adopt Ordinance by the City of Clarkston to Amend the City Charter
Attorney Stephen Quinn stated that an ordinance has been drafted but that he needed the Council’s direction on how they want the making of appointments to be handled. He had provided a memo to the council which provided several options. Ahmed Hassan said that he felt this item should be tabled until the full council could discuss the matter.  Jamie Carroll had one additional point that the Council should consider making three council members and the Mayor count as a quorum.  
Ahmed Hassan made a motion to table the Adopt Ordinance by the City of Clarkston to Amend the City Charter until the March meeting.  Jamie Carroll seconded the motion.  A vote was called and the motion carried (3, 0).
F.NEW BUSINESS
F1) Adopt “Clarkston Loves Refugees Day” Proclamation
Awet Eyasu read the proclamation. Joshua Sieweke from World Relief spoke in appreciation of the proclamation.  Jamie Carroll made a motion to adopt the Clarkston Loves Refugees Day Proclamation. Ahmed Hassan seconded the motion.  A vote was called and the motion carried (3, 0).
 
F2)  Adopt Resolution Providing for Issuance of a General Obligation Sales Tax Bond  
The City Manager advised that this item pertains to the SPLOST (Special Purpose Local Options Sales Tax) that was passed County wide in November 2917.  The City will receive approximately eleven million dollars over the next six years.  In order to quickly begin funding the transportations and infrastructure projects, the city council chose to utilize a General Obligation Sales Tax Bond.   On January 9, 2018, Davenport & Company, in their capacity as financial advisor, on behalf of the City of Clarkston, Georgia, distributed a Request for Proposal (“RFP”) to over twenty-five local, regional and national lending institutions for the purpose of obtaining a loan evidenced by the City’s General Obligation Sales Tax Bond, Series 2018. On January 30, they received eleven proposals from lending institutions: 
BB&T, Capital City, Capital One, J.P. Morgan, First Citizens, Key Bank, Pinnacle, PNC, Sterling, Texas Capital and Wells Fargo.  Davenport prepared a summary analysis of each proposals and discussed the results of their review with the City Manager and Finance Director and a thorough review and discussion was held during the February Work Session.  Davenport and Staff recommend acceptance of the bid submitted by BB&T and recommends that the City Council approve the accompanying Resolution.
 
Ahmed Hassan made a motion to adopt the Resolution Providing for Issuance of a General Obligation Sales Tax Bond. Yt Bell seconded the motion.  A vote was called and the motion carried (3, 0).
 
F3)  Approve Friendship Forest Wildlife Sanctuary Park Renovations Bid
Mr. Barker stated that staff advertised to-bid the Friendship Forest Wildlife Sanctuary Park Renovation project in August and October of 2017. On both occasions one bid was received. Bid amounts in both instances exceeded $2,000,000. The engineer’s and architect’s estimate for construction were prepared prior to the first bid opening. The estimates ranged from $870,000 to $1,051,000.
 
The plans and bid documents were re-advertised in December 2017 with the bid opening on January 23rd, 2018. One bid was received on January 23rd, 2018. Construction 57, Inc. submitted a base bid in the amount of $$868,000; including Bid Alternates in the amount of $26,025. The base bid and bid alternates are within the engineering estimates. Staff has assessed the qualifications of the prime bidder and their subcontractors. All are deemed qualified to perform the work. The submitted bid included all the prerequisite documents and was deemed to be a “qualified” bid.
 
A loan is the amount of $1,350,000 was obtained to fund the design, permitting, architectural, construction, material testing, inspection and project engineering services. The total expenditures to-date are $206,367. The available funds remaining to construct the project is $1,143,633. Based on the total bid amount of $894,050, the bid came in $249,583 under budget.
 
Mr. Barker advised that staff recommends approval of the construction agreement between the City of Clarkston and Construction 57, Inc. for the purpose of completing the Friendship Forest Wildlife Sanctuary Park Renovations to include the Bid Alternates for a total contract amount of $894,050.
 
YT Bell made a motion to approve the agreement with Construction 57, Inc. for the purpose of completing the Friendship Forest Wildlife Sanctuary Park Renovations. Ahmed Hassan seconded the motion.  A vote was called and the motion carried (3, 0).
 
F4)  Vote to Refer review of the Clarkston Clean Indoor Air Act Ordinance to the Legal and Public Safety Committee
Awet Eyasu stated that the Council’s process is for any ordinance to be considered or amended, it will be sent to a committee for further meetings and discussion.  He encouraged residents and businesses to attend those meetings to voice their concerns.  Ahmed Hassan further discussed the process for Standing Advisory Committees and conferred with the City Attorney on the difficulty to amend.  Mr. Quinn advised that the Committee would need to go thoroughly through the ordinance and clearly define what changes they may want to recommend.  
 
Ahmed Hassan made a motion refer review of the Clarkston Clean Indoor Air Act Ordinance to the Legal and Public Safety Committee.  YT Bell seconded the motion.  A vote was called and the motion carried (3, 0).
 
G.  REPORTS:  
1)  Planning & Zoning Report 
Shawanna Qawiy discussed the DeKalb County Flood maps and provided handouts for residents to review. She reported on the vacancy on the Planning and Zoning Board and requested recommendations be sent to the City Manager.
 
2) City Manager’s Report
Mr. Barker provided a report on the 2017 budget including a comparison of revenues and expenditures.  
He reported that the City has received the authorization to proceed with the streetscape project. 
 
3)  City Attorney’s Report
No report.
 
4)  Council Remarks
Awet Eyasu reported that he attended the January Tucker Council meeting and swearing in ceremony Attended Commissioner Bradshaw District Meeting. He encouraged residents to attend the CRSA press conference that is scheduled for February 14 at the Community Center. 
 
5)  Mayor’s Report
No remarks 
 
H. EXECUTIVE SESSION:   To discuss a Legal Issue
YT Bell made a motion to go into executive session to discuss a legal matter.  Ahmed Hassan seconded the motion.  A vote was called and the motion passed (3, 0).
 
Executive Session
Ahmed Hassan made a motion to close the executive session and go into open session.  Jamie Carroll second the motion.  A vote was called and the motion passed (3, 0).
 
ADJOURNMENT: 
Ahmed Hassan made a motion to adjourn the Council Meeting.  Jamie Carroll seconded the motion.  A vote was called and the motion carried (3 0). 
Meeting adjourned.
 
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