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City of Clarkston - Georgia - where possibilities grow

 

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Council Meeting Minutes March 6, 2018

MINUTES
CLARKSTON CITY COUNCIL
 
Tuesday, March 6, 2018
Officials Present
Mayor: Ted Terry
Council: Andrea Cervone, Jamie Carroll, Ahmed Hassan, Awet Eyasu, YT Bell, Mario Williams, 
City Manager: Keith Barker 
City Clerk: Tracy Ashby 
City Attorney: Stephen Quinn 
 
Mayor Terry called the meeting to order at 7:30pm.
 
Roll Call: YT Bell, Mario Williams, Awet Eyasu, Ahmed Hassan, Jamie Carroll, Andrea Cervone
 
Pledge of Allegiance
 
C.  ADMINISTRATIVE BUSINESS/ PRESENTATION
C1) Approve Minutes 2/6/18 Council Meeting
Awet Eyasu made a motion to approve the minutes for the 2/6/18 Council Meeting. Ahmed Hassan   seconded the motion. A vote was called and the motion carried (6, 0).
C2) GMA Robert E. Knox Jr. Municipal Leadership Institute Certificate Presentation – Dean Moore
GMA representative Eileen Harris presented the award to former Councilmember Dean Moore 
 
C3) 20 Year Service Presentation – Eddie (Sam) Carson
City Manager Keith Barker recognized Eddie “Sam” Carson for 20 years of service to Clarkston and presented the plaque.
 
C4) 20 Year Service Presentation – Tracy Ashby
City Manager Keith Barker recognized Tracy Ashby for 20 years of service to Clarkston and presented the plaque.
 
Ahmed Hassan made a motion to amend agenda item F8 to approve engaging LDS as a lobbyist to insure that the General Assembly does not designate Clarkston’s future annexation area as part of Greenhaven or any other City and to authorize the Mayor to sign the contract for $5,000 for this service.  An additional $3,000 to lobby if the bill passes the session.  Andrea seconded the motion.  Mayor Terry clarified that item F8 stated to discuss and Councilman Hassan’s motion is to amend that to reflect “approve a contract.”  A vote was called and the motion carried (6, 0).
Awet Eyasu made a motion to amend item E1 to include “extend the mandate of the Clarkston Charter Review Committee for the year 2018.” Mario Williams seconded the motion.  A vote was called and the motion carried. 
 
D. PUBLIC COMMENTS
Chris Busing, Mauck Street spoke on the recent SAC meeting with a majority of the attendees supporting allowing hookah. He spoke on his continued issues with code. 
 
Amina Osman spoke in support of allowing hookah.
 
Amy Medford, stated the council approved the smoking ordinance after extensive research and discussion and provided an extended period for affected business to determine a new business model.  She discussed the changes City of Savannah has made to compromise by allowing only non-nicotine hookah.  
 
Emebet Habte, owner of Savannah Café, spoke in support of allowing hookah.
 
Mr. Wegayehu, Ponce Sports Lounge, spoke in support of the council permitting hookah smoking in local businesses. Councilman Williams asked his thoughts on non-nicotine hookah as an option. He advised he had never tried non-nicotine hookah and that in his experience his patrons did not like to buy non-nicotine hookah.  There was additional discussion to permit hookah during certain hours in the evening. He also requested the option for allowing employees under the age of 21 to work serving alcohol. 
 
Leake Maledespoke in support of allowing hookah. 
 
Mayor Terry closed Public comments.
 
E. OLD BUSINESS
E1) First Read Adopt Ordinance by the City of Clarkston to Amend the City Charter and to extend the mandate of the Clarkston Charter Review Committee for the year 2018
Janie Carroll made a motion to adopt the ordinance to amend the City Charter with one revision to delete the second and third sentences of Section 5, sub section D and replaces those sentences with the following text “any four (4) members of the City Council shall constitute a quorum, and for the purposes of determining a quorum only, the mayor shall count as a member of the city council.”  Jamie Carroll stated the reason for the changes was due to the way the council does voting.  In the event of a three to three tie, the mayor breaks the tie. The concern with the current quorum language being that the mayor could meet with any three council members, outside of the public, and they would be able to pass legislation.  Mario Williams seconded the motion. A vote was called and the motion carried (6, 0). 
Awet Eyasu made a motion to extend the mandate of the Clarkston Charter Review Committee to the end of 2018. Jamie Carroll seconded the motion. Stephen Quinn queried if the members would remain the same.  Awet stated that they were only extending the mandate but not determining the membership at this point.  A vote was called and the motion carried (6, 0).
 
F.NEW BUSINESS
F1) Approve Alcohol Package License Application-BP Food Mart
The City Manager state that the new owner of the BP Food Mart has made application for an alcohol beverage, license for Beer/Wine/Malt beverages for retail package sales. To date: all of the required inspections have been performed and passed as well as all of the required background checks. The ARC has performed a thorough review of the various components to this application and recommend approval. .He reported that the request is for an ownership change and that it does meet the permitted Grandfather clause for Code Section 3-54 (d) permitting a grandfathered license to be transferred to a new qualified licensee at the same location until 01/01/2023.
Jamie Carroll made a motion to approve the Alcohol Package License Application-BP Food Mart located at 4556 E Ponce De Leon Ave. Mario Williams seconded the motion.  A vote was called and the motion carried (6, 0).
 
F2)  Urban Redevelopment Agency Board Appointments
1) Resolution to Appoint URA Commissioners
Mr. Barker reported that the City Of Clarkston, pursuant to a resolution adopted on December 6, 2016 activated the Urban Redevelopment Agency. At that time, a Board of Commissioners was appointed to govern the affairs of the Agency and to act as its governing body. Currently Awet Eyasu and Mario Williams currently serve as Commissioners on the Board of the Agency, with terms of office expiring December 31, 2019. 
 
The accompanying Resolution provides for the Governing Body to appoint as members of the Board of Commissioners of the Agency the following named persons, for four-year terms of office expiring December 31, 2021: Edward Terry, Yterenickia "YT" Bell, Jamie Carrol and Ahmed Hassan.  Additionally, the resolution provides for the appointment of Andrea Cervone as a member of the Board of Commissioners of the Agency to complete the unexpired term of former Commissioner Beverly Burks, with the term of office to expire December 31, 2019.
 
Staff recommends that the Council vote to approve the attached Resolution to appoint Commissioners to the Board of the Urban Redevelopment Agency of the City of Clarkston.  
 
 
2) Mayor’s Designation of URA Officers
Mayor Terry stated that OCGA section 36-61-18(b) directs that the mayor shall designate a Chairman and a Vice Chairman.  Mayor Terry advised that Councilman Eyasu has agreed to serve as Vice-Chair and Mayor Terry will serve as the Chairperson to be consistent with the current Clarkston Mayor and Vice  Mayor positions. 
 
Ahmed Hassan made a motion to approve the resolution for Urban Redevelopment Agency Board Appointments and the Mayors Designation of URA Officers. 
 
F3)  Planning & Zoning Board Vacancy Appointment
Mayor Terry said they were seeking applicants to fill the vacancy on the Planning and Zoning Board.  He encouraged interest residents to submit an application to the City Clerk.  The unexpired term of office will be to December 31, 2018.  
 
F4)  Approve 40 Oaks Construction Contract
Mr. Barker stated upon transfer of title of Forty Oaks Nature Preserve from the county to the city in April 2017, an assessment of the property occurred by staff to prioritize maintenance improvements. Based on that assessment, a scope of work was developed to address specific issues and was placed out for a formal bid. Bids were received from two firms, Leach Landscaping and Construction 57, Inc. The bid submitted by Leach Landscaping was $47,900.00. The bid submitted by Construction 57, Inc. was $38,500 and was therefore the low bid. The City selected the option which will utilize the repurposed granite removed from Ponce de Leon to create the driveway surface at the entrance and which also includes construction of granite columns and the installation of a “farm style” gate.
In addition to the original scope of work, the City has determined to add the following change order to the scope of this work:
 
Project Modification:  (1) Construct concrete retaining wall (granite stone cap) on the east side of the entrance driveway to eliminate fill slope long term maintenance issues, (2) Place concrete at joints of granite header curb at driveway island. Work performed to eliminate movement of granite curb if cars park on curb (in front of the house). 
Change Order Amount: $10,800
 
Staff recommends that the Council vote to approve the bid and authorize the City Manager to execute an agreement with Construction 57, Inc. for driveway, road & shoulder repairs, gate construction and other miscellaneous items to include the change order at 40 Oaks in the amount of $49,300.
 
Awet Eyasu made a motion to approve the bid and contract with Construction 57, Inc. for driveway, road & shoulder repairs, gate construction and other miscellaneous items to include the change order at 40 Oaks in the amount of $49,300.  Andrea Cervone seconded the motion.  A vote was called and the motion carried (6, 0). 
 
F5)  Adopt Resolution Authorizing, Among Other Things, Amending the FY2017 Operating Budget 
 Mr. Barker reported that the City of Clarkston approved an annual budget at the beginning of the fiscal year based on projected revenues and expenditures.  Throughout the year, various factors influence the budget which impacts projected revenues being realized and which affect necessary expenditures.   As part of our annual audit review, the Georgia Department of Accounts and Audits monitors our budget vs. actuals reports at the legal level of control, which for the City of Clarkston is by fund and departmental level.   This budget amendment in needed to correct the Final 2017 Amended budget appropriations based on actual expenditures in FY2017.  
Ahmed Hassan made a motion to adopt the resolution to amend the FY2017 budget from $ 8,377,606 to $ 9,405,856. Awet Eyasu seconded the motion.  A vote was called and the motion carried (6, 0).
 
F6)  Adopt Resolution Creating a City of Clarkston Senior Resident Advisory Committee
Councilman Eyasu stated this is an effort to create a mechanism for seniors in the Community to provide advice to the Council on issues and concerns and to seek solutions. Awet requested one change for the membership to be eight residents with 3 appointed by the Mayor and 5 appointed by the Council.  Additionally two council members, who are to be appointed by the council, will serve on the committee.  Andrea Cervone requested removing the age requirement from the resolution. Mayor Terry thanked the members of the public who attended the work session and provided recommendations that are reflected in the requested changes to the resolution.  
 
YT Bell made a motion to adopt the Clarkston Senior Advisory Resolution with the requested changes to section 3 and 4. Awet Eyasu seconded the motion. A vote was called and the motion carried (6, 0).
 
F7)  Adopt Resolution to Re-schedule Work Session/Council Meeting Dates
Mr. Barker reported that this resolution recognizes calendar conflicts on certain meeting dates. The resolution seeks to reschedule the August Council Meeting from Tuesday, August 7 to Thursday, August 9, 2018, to reschedule the November meeting from Tuesday, November 6 to Thursday, November 8, 2018 and to reschedule the January 2019 meeting from Tuesday, January 1 to Thursday, January 3, 2019. 
 
Mario Williams made a motion to adopt the resolution to reschedule certain council meeting dates.  YT Bell seconded the motion.  A vote was called and the motion carried (6, 0).
 
F8)  Approve Lobbying Contract for 2018 Legislative Session
Mayor Terry stated that this item had been amended to approve a Lobbying contract for the 2018 Session. 
Ahmed Hassan made a motion to approve engaging LD Squared Inc as a lobbyist to work to insure that the General Assembly does not designate Clarkston’s future annexation areas as a part of Greenhaven or any other Cities, and to authorize the Mayor to sign a contract for $5,000 for this service, and an additional $3,000 to lobby Governor Deal if a bill is passed that threatens such future annexation area, subject to the City Attorney approving the contract as to form. Andrea Cervone seconded the motion. Andrea Cervone provided a brief recap of the proposed Greenhaven annexation. A vote was called and the motion carried (6, 0).
 
G.  REPORTS:  
1)  Planning & Zoning Report 
No Report
 
2) City Manager’s Report
Mr. Barker asked Lt Hess to provide information on the upcoming Active Shooter Class to be held at the Clarkston Library, March 28 from 6-8pm. 
 
3)  City Attorney’s Report
No report.
 
4)  Council Remarks
Awet Eyasu stated on February 9th he attended the naturalization ceremony in Atlanta with several from Clarkston.  He attended the Clarkston Loves refugees meeting on February 14th.  
 
Ahmed Hassan said there would be a Refugee Know Your Rights meetings on at the Community Center on March 9th.  He encouraged everyone to attend for the important information they would provide. 
 
Jamie Carroll thanked everyone who attended and spoke at the Public Safety Standing Advisory meeting.
 
5)  Mayor’s Report
Mayor Terry spoke on the Welcoming American coalition. The network has expanded into over 2,000 cities and communities. They have convened a Welcoming Atlanta Region group to encourage the cities and counties to create more welcoming opportunities.  
 
ADJOURNMENT: 
Ahmed Hassan made a motion to adjourn the Council Meeting.  Mario Williams seconded the motion.  A vote was called and the motion carried (6, 0). 
Meeting adjourned.
 
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