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Council Meeting Minutes October 3, 2017

MINUTES
CLARKSTON CITY COUNCIL
Tuesday, October 3, 2017
Officials Present
Mayor: Ted Terry
Council: Dean Moore, Mario Williams, Awet Eyasu, Ahmed Hassan, Jamie Carroll
City Manager: Keith Barker 
City Clerk: Tracy Ashby 
City Attorney: Stephen Quinn
 
Mayor Ted Terry called the meeting to order at 7:30pm.
Roll Call: Dean Moore, Mario Williams, Awet Eyasu, Ahmed Hassan, Jamie Carroll
 
Pledge of Allegiance
 
C.  ADMINISTRATIVE BUSINESS/ PRESENTATION
C1) Approve Minutes for 9-5-17 Council Meeting 
Awet Eyasu made a motion to approve the minutes for the 9-5-17 Council Meeting. Ahmed Hassan seconded the motion. Discussion: Dean Moore reported on requested edits for the minutes.  Mayor Terry called for the vote to approve the minutes with Councilman Moore’s requested edits and the motion carried (5, 0).
 
C2)  Introduce New Hire Employees- OFC Joel Priest
The City Manager introduced Clarkston new hire Police Officer Joel Priest.
 
C3)  Officer of the Quarter and Officer Commendations: OFC Konger 
Clarkston SGT Jay read the citation letters and Assistant Chief TD Brown presented two  plaques for Officer of the Quarter and an Officer Commendation to Officer Konger.
 
D. PUBLIC COMMENTS
Chris Busing, Mauck Street, discussed his concerns on the SPLOST funds, his candidacy for the city council and code enforcement issues.  
 
Tracy Bishop, Nielsen Drive, discussed his prior involvement with the CBA and concerns with a meeting held in 2015.  He voiced concerns on the Mayor’s ‘progressive agenda’ that ‘does not address local issues such as roads’ and questioned his per diem expenditures. 
 
A resident offered her ideas to improve and support education in the City. 
 
Kate Bashir, Noble Vines Drive, stated that Clarkston should not be used as a platform to build political capital, but the focus should be to build the city from the bottom up and to place on the November agenda an ordinance to protect the rights of refugees and immigrants. 
 
Kim Ault, DeKalb County resident, spoke on concerns for mothers and she advocated for the Partnership for Community Actions’ Early Learning and Pre-K programs. 
 
Mayor Terry closed Public comments
 
E. OLD BUSINESS
E1)  Rezoning of properties located at 3449 Church Street and 801 Glendale Road from I- Light Industrial to NR-3 High Density Neighborhood Residential
Mayor Terry stated the property owner has requested to defer the rezoning request until the December meeting. The City Manager clarified that Council has the option to approve, deny or to defer this item. Awet Eyasu made a motion to table the item until the December meeting. Dean Moore seconded the motion.  A vote was called and the motion carried (5, 0).
 
F.NEW BUSINESS
F1)  Adopt Ordinance to Amend Chapter 11, Article V Regarding Multi-Family Rental Dwellings
The City Attorney clarified that Multi-family developments with offsite business offices are not required to pay an occupational tax but the City may impose an annual regulatory fee. The primary purposes of this ordinance is to clarify which apartments must pay occupation tax and to impose a $100 regulatory fee annually on all apartments with 4+ units, in order to cover administrative costs associated with regulating them. These businesses must comply with the annual multi-family annual inspections of 20%. Mr. Quinn stated that new construction will not be required to submit to multi-family inspections for their first year, as they will be covered under the certificate of occupancy building inspections. 
 
Dean Moore made a motion to adopt an ordinance by the City of Clarkston to amend Chapter 11, Article V of the City Code regarding multi-family rental dwellings; to clarify that multi-family dwellings without a rental or management office location within the city are not subject to occupation tax; to impose a regulatory fee on multi-family rental dwellings; and for other purposes.  Jamie Carroll seconded the motion. A vote was called and the motion carried (5, 0).
 
F2)  Friendship Forest Wildlife Sanctuary Renovations Bid
Mr. Barker gave an overview of the Friendship Forest Wildlife Renovation Project and the current bid process on this project. Additionally, he reported on three previous cost estimates that were developed to compare to all submitted bids.  Those estimated construction costs were:
• Hayes James/Environs (design team est. August 2017): $1,185,000
• Collaborative Infrastructure Services, Inc. (estimate September 2017): $930,000
• AMEC (prepared master plan – 2016): $970,225  
 
Under the Friendship Forest Bid process, the City received only one bid for the project from TriScapes for $2,436,069. 
 
Staff determined that the likely reasons for the bid outcome are:
• The number of infrastructure projects exceeds contractor availability due to current favorable economic conditions
• Contracting community desires a longer advertisement period
 
Mr. Barker advised that staff recommends retaining the existing scope and for the Council to authorize the City Manager to re-bid and return to the Council with a new bid recommendations at the November 9th council meeting.
 
Jamie Carroll made a motion to retain the existing scope of the Friendship Forest Wildlife Sanctuary Renovation project and request that the City manager re-bid the project and bring it to the Council at the November 9th Council Meeting. Ahmed Hassan second the motion.  A vote was called and the motion carried (5, 0). 
 
G.  REPORTS:  
1)  Planning & Zoning Report 
No Report.
 
2) City Manager’s Report
The City Manager provide the Financial Report thru September 30, 2017.
 
3)  City Attorney’s Report
No Report.
 
4)  Council Remarks
Jamie Carroll reminded residents that there are two upcoming candidates forums on October 8, for Council candidates, at the Women’s Club and on October 17 at the Clarkston Community Center, for both Mayor and Council candidates. 
Ahmed Hassan reported on local automobile break-ins and that the Clarkston Police response time was excellent, at just under two minutes. He thanked the police for their continued efforts. He reported on the SPLOST education efforts and he stressed the importance of its passing the referendum vote.
Awet Eyasu stated that he attended Ethiopian Day on September 12th to observe the Ethiopian New Year. 
 
5)  Mayor’s Report
No Report.
 
H. EXECUTIVE SESSION
Ahmed Hassan made a motion to go into Executive Session to discuss a Personnel issue.  Awet Eyasu seconded the motion.  A vote was called and the motion carried (5, 0).
Executive Session to Discuss a Personnel Issue.
Awet Eyasu made a motion to close the executive session and to go into open session.  Mario Williams seconded the motion.  A vote was called and the motion carried (5, 0).
Open Meeting
 
ADJOURNMENT: 
Dean Moore made a motion to adjourn the Council Meeting.  Awet Eyasu seconded the motion.  A vote was called and the motion carried (5, 0). 
 
Meeting adjourned 10:01pm.
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