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City of Clarkston - Georgia - where possibilities grow

 

where possibilities grow

Council Meeting Tuesday September 6, 2016

MINUTES
CLARKSTON CITY COUNCIL
Tuesday September 6, 2016 
Officials Present
Mayor: Ted Terry
Council: Dean Moore, Mario Williams, Awet Eyasu, Beverley Burks, Ahmed Hassan, Robert Hogan
City Manager: Keith Barker 
City Clerk: Tracy Ashby 
City Attorney: Stephen Quinn
 
Mayor Ted Terry called the meeting to order at 7:30pm.
Roll Call: Mayor Terry, Dean Moore, Awet Eyasu, Ahmed Hassan, Mario Williams, Robert Hogan Beverley Burks
 
Pledge of Allegiance
 
PRESENTATION/ ADMINISTRIVE BUSINESS:
C1)  Approve Council Minutes for 8/4/16 Council Meeting
Awet Eyasu made a motion to approve the Council minutes from the 8/4/16 Council Meeting. Dean Moore seconded the motion. A vote was called and the motion carried (6, 0).
 
PUBLIC COMMENTS 
Pastor Adams, Christ Community AME Church commended the City on the growth it has seen, but addressed a concern with homeless people congregating around their church. He encouraged the City to consider forming a task force to address the problem. 
Patricia Renard, Attorney – voiced concerns raised by local businesses that will be impacted by the recent Clean Indoor Air act and queried if there could be some compromise reached to assist those businesses that currently have hookah smoking. Councilman Williams responded that the business owners could certainly provide suggestions to the council. He wanted to clarify that the Council has held 8 meetings over a three month period to discuss this important public health issue and the Council’s intent is to prohibit all indoor smoking. 
Debbie Gauffman stated she had a serious issue with indoor smoking and encouraged the business owners to view on Nextdoor.com the list of business types that residents wish were available in Clarkston.  Ms. Gauffman said she would be horrified if the Council backed off the adopted Indoor Clean Air ordinance. 
John Johnson –President of the Bach Society discussed his program to offer musical concerts for a sponsorship fee of $3500.  
 
OLD BUSINESS
None
 
NEW BUSINESS
F1)  Approve Alcohol Special Event permit – Square Mile Gallery
Mayor Terry detailed the purpose of the request.
 
Beverly Burks made a motion to approve one day Alcohol Special Event permit for beer/wine for Square Mile Gallery.  Mario Williams seconded the motion.  A vote was called and the motion carried (6, 0).
 
F2)  Approve contract with Leach Landscaping, Inc. for East Ponce de Leon Sidewalk Improvements Phase II
The City manager detailed that in 2013, the Clarkston City Council approved a multi-year, multi-phase sidewalk improvement project. Phase I included sidewalk construction and landscaping on Montreal Rd. from N. Indian Creek to E. Ponce de Leon.  Phase I (a) of the project extends on East Ponce de Leon from Market Street to West Smith Street and included sidewalk widening, installation of brick pavers, landscaping and street furniture. Phase II of the project will again include sidewalk widening, installation of brick pavers, landscaping and street furniture. 
 
The Phase II East Ponce de Leon Sidewalk Project bid opening occurred on May 24th, 2016. Three (3) bids were received. Contract execution was delayed to allow for funding for this project to occur in the FY 2017 budget year. 
 
The low bid of $199,656.05 was submitted by Leach Landscaping, Inc. This bid amount is for the “granite header curb” option. This construction bid amount is less than CIS’s engineering estimate of $213,000 which was prepared prior to the bid opening. FY 2017 LMIG allocation for this project is $75,920. HOST allocation for this project is $45,000. $78,736 will need to be allocated in the FY 2017 general fund budget in order to cover the total project costs.
 
Discussion on the duration of the project and the City Manager advised it is expected to be 4 ½ months.
 
Awet Eyasu made a motion to approve the contract with Leach Landscaping, Inc. for East Ponce de Leon Sidewalk Improvements Phase II.  Dean Moore seconded the motion.  A vote was called and the motion passed (6, 0).
 
F3)  Approve 2017 LMIG Grant Submittal
The City Manager explained that the Council is being asked to approved the 2017 Local Maintenance
Improvement Grant (LMIG) submission and detailed what is contained in the submission packet. Beverly Burks made a motion to approve the 2017 LMIG application.  Mario Williams seconded the motion.  A vote was called and the motion carried (6, 0).
 
F4)  Adopt Ordinance Prohibiting New Permits to Sell Distilled Spirits by the Package
Councilman Williams detailed that in the city which is less than 2 square miles there are currently 15 package stores.  He advised the Public Safety committee would have more meetings to discuss and refine the ordinance with the intent prohibiting any new package stores. 
 
Mario Williams made a motion to table the item until the October Council meeting.  Beverly Burks seconded the motion.  A vote was called and the motion carried (6, 0).
 
F5)  Adopt Ordinance to Regulate Pawnbrokers and Secondhand Dealers
Councilman Williams reported that the Council is concerned about regulating pawn shops in Clarkston and he gave information on potential restrictions and requirements for future pawn shop operations as proposed in the first draft of the ordinance.
 
Awet Eyasu made a motion to table the ordinance to regulate Pawnbrokers and Secondhand Dealers until the October council meeting.  Beverly Burks seconded the motion.  A vote was called and the motion carried (6, 0). 
 
REPORTS
1) Planning & Zoning Report
Planning and Development Manager Shawanna Qawiy reported on two sign permit application for EM Concrete and Refuge Coffee.  Ms. Qawiy answered questions from the council regarding temporary and permanent sign requirements. 
2)  City Manager’s Report
The City Manager reported that the City will hold the 2nd Annual Food Truck Festival on Saturday, October 8th. He updated the Council on the current status of the Service Delivery Strategy (SDS) with DeKalb County. He reported on a grant submissions for new Combating Violent Extremism (CVE) initiative to provide funding for anti-radicalism programs.  Mr. Barker stated that he met with the Director of Tree Atlanta and the outcome was a planned 3-5 year tree planting design for planting 50-70 trees per year. Mr. Barker provided the current financial report thru August 31, 2016.
3)  City Attorney’s Report
No Report
4)  Council Remarks
Dean Moore thanked Mr. Barker for his detailed weekly report and the details included on the SDS process.
Awet Eyasu thanked Mr. Barker for the Council retreat the great information that he provided during that program.
5)  Mayor’s Report- 
Mayor Terry reported that the Humane League will be holding the Atlanta Vegan Macdown at the Clarkston Community Center on September 18, from 4-7:00pm. He provide information on a “no lose lottery” and prize linked savings programs. 
 
EXECUTIVE SESSION
Beverly Burks made a motion to go into Executive Session to discuss a real estate matter.  Dean Moore seconded the motion.  A vote was called and the motion carried (6, 0).
Executive Session
Beverly Burks made a motion to close the executive session and go into open session.  Awet Eyasu seconded the motion.  A vote was called and the motion carried (6, 0).
 
Open Meeting
 
ADJOURNMENT: 
Beverly Burks made a motion to adjourn the Council Meeting.  Robert Hogan seconded the motion.  A vote was called and the motion carried (6, 0). 
Meeting adjourned. 
 
You are here: Government Council Minutes Council Meeting Tuesday September 6, 2016