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City of Clarkston - Georgia - where possibilities grow

 

where possibilities grow

Council Minutes Tuesday February 2, 2016

MINUTES
CLARKSTON CITY COUNCIL
Tuesday February 2, 2016 
Officials Present
Mayor: Ted Terry
Council: Dean Moore, Mario Williams, Awet Eyasu, Robert Hogan, Beverley Burks, Ahmed Hassan 
City Manager: Keith Barker 
City Clerk: Tracy Ashby 
City Attorney: Stephen Quinn
 
Mayor Ted Terry called the meeting to order at 7:30pm.
 
Roll Call: Dean Moore, Mario Williams, Awet Eyasu, Robert Hogan, Beverley Burks 
Ahmed Hassan: Absent
 
Pledge of Allegiance
 
PRESENTATION/ ADMINISTRIVE BUSINESS:
C1)  Approve Council Minutes for 1/5/16 Council Meeting
Mario Williams made a motion to approve the Council minutes from the January 5, 2016 meeting. Awet Eyasu seconded the motion. A vote was called and the motion carried (5, 0).
C2) Recognize New Hire – Shawanna Qawiy, Sharee Ashford, SGT Michelle Lam, OFC Welborn Davis, Temesgen Anenia
Mr. Barker introduced the City’s new employees: Shawanna Qawiy – Planning & Development Manager, Sharee Ashford - Community Relations Specialist, SGT Michelle Lam, Officer Welborn Davis and Temesgen Anenia -Public Works. 
C3) Proclamation – Clarkston Day at the Children’s Museum of Atlanta 
Councilman Dean Moore read the proclamation for the first Clarkston Day at the Children’s Museum to be held on February 29th, 2016.
 
PUBLIC COMMENTS
No Comments
 
OLD BUSINESS
E1) Variance Request – 4250 E. Ponce De Leon Ave
The City Manager detailed the request to consider a variance request for the front setback to be 80’, and to locate the detention facility and parking in the designated front half of the lot.
The applicant is planning to build a 5,500 square feet four- sided brick office and retail building at 4250 East Ponce de Leon Avenue, currently at vacant lot consisting of 0.551 acres.  The property, which is zoned Town Center (TC), is vacant.  The site plan shows that 4250 East Ponce de Leon Avenue is a double frontage lot, having road frontage on both East Ponce de Leon Avenue and Vaughn Street.  The site plan also shows that the applicant would like to locate parking in the areas of the lot facing East Ponce de Leon and facing Vaughn Street and proposing to have vehicular access to both East Ponce de Leon and Vaughn Street.  
 
Located on Vaughn Street across from to the property is a single family home.  The applicant is proposing a 10 feet buffer to screen the proposed parking area that would front on Vaughn Street.  There will not be inter-parcel access to and/or with neighboring commercial properties. Staff has proposed ten (10) conditions to accompany the requested variance.
The property owner, Mr. Nguyen, stated he wants to transform the building into an upscale coffee shop or a restaurant or office.  He has agreed to follow all requests and conditions that are placed with the variance.
 
Dean Moore made a motion to post-pone the variance request until the issues with the neighboring property are resolved. Robert Hogan seconded the motion. 
Councilman Williams detailed the results of an onsite inspection of the property and serious concerns with approving a variance where illegal activity is taking place.  Councilman Williams stated the importance of the Council receiving documentation to support the claim of a financial hardship.
Dean Moore amended his motion to include postponing the variance request until the March 1 Council Meeting. A vote was called and the motion carried (5, 0).
 
NEW BUSINESS
F1)  Amend GTIB Loan- City Streetscape and Operational and Pedestrian Enhancements (Amendment #1)
The City Manager reported the project estimates for the engineering, right-of-way, utility relocation and construction phases developed for the GTIB loan application in 2013 were prepared without the benefit of design plans. The loan was approved in May 2013. Negotiations with the engineering design firm regarding scope and fee occurred and a contract was approved by city council in early 2014.  Additionally, other professional fees; i.e. CSX permitting/review, community outreach and owners representative project engineering fees, were not accounted for when the loan request occurred in 2013. Consequently, the fees for engineering and planning services exceeded the estimate prepared for the loan application.
 
Awet Eyasu made a motion to approve the Amended GTIB Loan - City Streetscape and Operational and Pedestrian Enhancements. Dean Moore seconded the motion.  A vote was called and the motion carried (5, 0).
 
F2)  Approve Beer/Wine and Liquor License - Angels -1303-B Brockett Rd
The City Manager reported that the staff have received and reviewed the application for Beer/Wine and Liquor License for Angels (Restaurant).  Staff recommends approval of the request for Beer, Wine and Malt beverages by the drink. 
 
Mario Williams made a motion to approve the beer/wine/liquor by the drink for Angels. Robert Hogan seconded the motion. A vote was called and the motion carried (5, 0).
 
Mario Williams raised a point of order that items F3- F14 all pertain to the Standing Advisory Committees. Mario Williams made a motion to amend the Agenda to add a consent agenda item to address F3- F14 as one item and to makes one vote for all of them. Awet Eyasu seconded the motion.  A vote was called the motion carried (5, 0).
 
Consent Agenda
F3)  Adopt Resolution Creating Clarkston Standing Advisory Committees
F4)  Adopt Resolution Concerning Appointments to Clarkston Standing Advisory Committees
F5) Adopt Resolution to refer to Study and Creation of a Citizen Review Board to the Public Safety and Legal Committee
F6) Adopt Resolution to Refer Creating a Performance Review Process for the City Attorney and Council appointed Court Staff to the Public Safety and Legal Committees
F7) Adopt Resolution TO Refer Study of Creating Neighborhood Action Organization to the Public Safety and legal and the Community and Urban Development Committees
F8) ADOPT Resolution to refer Study of a Ticket Only Offense Ordinance for Possession of Less Than an Ounce of Marijuana
F10) Adopt Resolution to Refer a Study of the Creation of a Community Ambassadors Program to the Community and Urban Development Committee
F11) Adopt Resolution to Refer Creation of a Marketing Strategy for Clarkston to the Intergovernmental Relations and Marketing Committee
F12) Adopt Resolution to Refer Study of the “EB 5” Program to the Intergovernmental Relations and Marketing Committee
F13) Adopt Resolution to Create a Formal Process for Determining Funding Decisions for Not for Profit Agencies to the Budget and Finance Committees
F14) Adopt Resolution to Refer Study of the benefits of Creating a Downtown Development Authority to the Housing and Infrastructure and Community and urban Development Committees
 
Mario Williams made a motion to adopt the consent agenda items F3- F14. Beverly Burks seconded the motion. A vote was called and the motion carried (5, 0)
 
F15) Adopt Resolution to Refer Consideration of a Request from Sagal Radio for FY 2016 Funding to the Budget and Finance Committee
 
Dean Moore made a motion to fund Sagal Radio and to make the appropriation for FY 2016. 
Discussion on prior Sagal agreement.
Dean Moore withdrew his motion. 
 
Awet Eyasu made a motion to adopt the resolution to Refer Consideration of a Request from Sagal Radio for FY 2016 Funding to the Budget and Finance Committee.  Mario Williams seconded the motion. A vote was called and the motion carried (5, 0).
 
REPORTS
1) Planning & Zoning Report
Mr. Barker reported that there is a Planning & Zoning seat available from the vacancy of Beverly Burks.
 
2)  City Manager’s Report
Mr. Barker reported on the progress and status of the Streetscape project. The City is 100% complete with the design phase and is 80% complete with engineer design. After meeting with GDOT, so that they can review the plans, they will then come to the city and walk the actual site. In April the City will begin the right of way acquisitions process.  He stated that he is currently attending required GDOT training for the project. 
 
3)  City Attorney’s Report
No Report
 
4)  Council Remarks
Beverly Burks: She will be the chairman for the Urban Development Committee and Vice Chairman of Intergovernmental Affairs. She attended the DMA meeting and they discussed HB711 that provides accountability of cities that form in relation to DeKalb’s 30 year pension burden. 
Robert Hogan: Spoke on attending Mayors day and advised that Ms. Betty Amin is working to set a Black History month event. 
Mario Williams: Reported that he has participated in discussion with the Lakes Apartments regarding safety concerns and their obligations to the community.  
Awet Eyasu:  Attended an Ethiopian Charity event and he encouraged residents to contribute to the drought relief. 
 
5)  Mayor’s Report
Mayor Terry reported that he attended Mayors day with several of the council members. He thanked the attendees of the work session and council meeting.  Mayor Terry thanked each council member for their service to the community.
 
ADJOURNMENT
Awet Eyasu made a motion to adjourn the Council meeting.  Mario Williams seconded the motion.  A vote was called and the motion carried (5, 0).
Meeting adjourned. 
 
 
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