JA Orisite - шаблон joomla Joomla

City of Clarkston - Georgia - where possibilities grow

 

where possibilities grow

Special Session Minutes Tuesday, March 21, 2017

MINUTES
CLARKSTON CITY COUNCIL SPECIAL SESSION
Tuesday, March 21, 2017
Officials Present
Vice-Mayor: Dean Moore,
Council: Awet Eyasu, Jamie Carroll, Beverly Burks
City Manager: Keith Barker 
City Attorney: Stephen Quinn
City Clerk: Tracy Ashby 
 
 
Vice-Mayor Dean Moore called the meeting to order at 6:35pm.
 
Roll Call: Vice-Mayor Dean Moore, Awet Eyasu, Jamie Carroll and Beverly Burks.
Absent: Mayor Ted Terry, Mario Williams, Ahmed Hassan. 
 
NEW BUSINESS
B1)  Approve Agreement between Hayes James & Associates, Inc. and the City of Clarkston for Hardscape Design Services
The City Manager detailed that Staff developed a Scope of Services and solicited quotes per the city’s Professional Procurement Policy. Staff met with each firm to review the scope which included the following primary tasks:
Preparing construction plans and specifications for
o (a) 2 restrooms, (b) 1 pavilion, (c) interpretive signage, (d) boardwalks, (e) a septic tank and a sanitary sewer line, (f) parking lot/lighting
Mr. Barker advised that it has been further determined that the restrooms are on sewer and not septic as previously thought.  
 
Staff prepared estimate for design services for the hardscape design scope prior to receiving quotes. The engineering estimate, based on approximately $750,000 of budgeted hardscape improvements, was $102,000. 
 
Two quotes were received, one from TSW for $82,500 and another from Hayes James & Associates, Inc. for $95,105. Staff negotiated the scope and fees with both firms. Although the HJA fee is higher than TSW’s, HJA offered alternative design concepts that will provide greater value to the city on this project.
 
Staff recommends approving the Agreement with Hayes James & Associates, Inc. for Hardscape Design associated with the Friendship Forest Redevelopment Project in the amount of $95,105.
Awet Eyasu made a motion to Approve Agreement between Hayes James & Associates, Inc. and the City of Clarkston for Hardscape Design Services.  Beverly Burks seconded the motion.  Discussion on the differences offered between the two firms. 
A vote was called and the motion passed (3, 0).
 
B2) Approve Agreement between Environs Design Studio, LLC and the City of Clarkston for Wetlands Design and Permitting Services
Mr. Barker thanked the City Attorney, Stephen Quinn and the Finance Director Dan Defnall in their efforts to make sure the Bond had closed. 
 
Mr. Barker detailed that in reviewing the Friendship Forest Master plan, the interior area contains a wetlands area that only accumulates water during extended rain periods.  To provide for educational purposes staff determined to enhance the wetlands area by excavating the area to allow greater holding of water throughout the year. 
Staff evaluated the construction budget of $94,000 in the master plan for wetlands construction. This estimate was deemed low for the creation of a wetlands. A revised construction budget of $300,000 was developed. Based on this revised budget, the engineer’s estimate for design and permitting tasks was estimated to be $45,000. 
Staff developed a Scope of Services and solicited quotes per the city’s Professional Procurement Policy. Staff met with each firm to review the scope which included the following primary tasks:
Soils analysis to assess viability of wetlands creation
Construction plans for wetlands creation
Delineation of wetlands area
State and federal permitting
Scope and graphics to assist with pursuit of partnership with DeKalb for streambank restoration (staff inquired with DeKalb on viability of a EPD grant for streambank restoration at exposed sanitary sewer line – DeKalb has an existing grant in-place and is willing to partner with the city for corrective work)
Two quotes were received, one from Environs Design Studio, LLC for $30,775 and another from Hayes James & Associates for $46,160.
Mr. Barker advised that during the wetlands permitting and construction, a portion of the trail and paving will be held until the wetlands is completed.
Staff recommends approving the Agreement with Environs Design Studio, LLC for Wetlands Design and Permitting Services associated with the Friendship Forest Redevelopment Project in the amount of $30,775.
Further discussion on the timeframe for the completion of the project if the wetlands is enhanced.  Mr. Barker advised the timeline may be extended 2-3 months and it will not have any financial impact.
Jamie Carroll made a motion to approve the Agreement between Environs Design Studio, LLC and the City of Clarkston for Wetlands Design and Permitting Services for $30,775 .Awet Eyasu seconded the motion.  A vote was called and the motion carried (3, 0).
 
B3)  Approve Agreement for Friendship Forest Clearing and Vegetation Removal
Mr. Barker detailed that this contract is for clearing and vegetative removal to include (1) Removal of invasive species within approximately 20 feet on either side of the paved trail path including pruning of trees,  removal of dead or diseased trees and removal of ivy on trees within the 40 foot work zone; (2) Hand removal of evasive species in the “wetlands area”; (3) Selective cleanup of dead trees and other debris on the non-paved trail paths.
Bids were received on March 3rd at 1PM. A total of four (4) bids were received as follows:
     • Premier Tree & Shrub Care, LLC
        o Primary bid - $36,862,  Bid alternate - $36,062
     • Leach Landscape, Inc
       o Primary bid - $83,075, Bid alternate - $$80,075
     • World Scapes – LGP, LLC
        o Primary bid - $101,050, Bid alternate - $101,050
     • Southern Care Lawn & Landscape, Inc.
        o Primary bid $219,850, Bid alternate - $222,850
Staff recommends approving the Agreement with Premier Tree & Shrub Care for Friendship Forest Clearing and Vegetation Removal, in the amount of $36,062.
 
Discussion on utilizing them to address 40 Oaks?  Mr. Barker confirmed that he could request a quote and if below the $20,000 threshold he would proceed with a separate cleanup of 40 Oaks.
Beverly Burks made a motion to approve the Agreement with Premier Tree & Shrub Care for Friendship Forest Clearing and Vegetation Removal, in the amount of $36,062.  Jamie Carroll seconded the motion.  A vote was called and the motion carried (3, 0). 
 
B4)  Approve Amendment to Chapter 11, Article VII for Pawnbroker Ordinance
The City Attorney reported that the previously adopted pawnbroker ordinance has impacted the existing Titlemax business for distances to residences. Under the new ordinance Titlemax would not be able to continue operating based on the new rules.  The representatives of Titlemax have contacted the City to request some relief on the distance issue. Stephen Quinn advised he had drafted two grandfather versions to provide for either permanent grandfather or temporary until December 31, 2019. 
Vice-Mayor Moore stated that he felt the grandfather until the end of 2019 was a viable consideration to permit them to some time to operate and then transition from the town center of the City. Awet Eyasu asked to consider extending the grandfather to 7 years.  Beverly Burks queried that the purpose of the proposed grandfather was to accommodate Titlemax thru the end of their existing lease. 
Discussion on the Titlemax lease and period of grandfather. Stephen Quinn confirmed that Titlemax’s letter stated their current lease was thru the end of 2019. 
Awet Eyasu made a motion to grant the grandfather thru December 2024. No second received. Motion failed.
Beverly Burks made a motion to grandfather the existing Titlemax thru December 31, 2019. Jamie Carroll seconded the emotion. Beverly Burks amended her motion to amend Chapter 11, Article VII to Provide for Grandfathering of Previously Existing Pawnbrokers and Pawnshops with Regard to Location Restrictions set forth in the Article with an end date of December 31, 2019. Jamie Carroll seconded the motion.  A vote was called and the motion carried (3 Yes- Beverly Burks, Jamie Carroll, Dean Moore, Awet Eyasu abstained). 
 
Awet Eyasu made a motion to adjourn.  Beverly Burks seconded the motion.  A vote was called and the motion carried (4, 0). 
 
Meeting adjourned.
 
 
You are here: Government Council Minutes Special Session Minutes Tuesday, March 21, 2017