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City of Clarkston - Georgia - where possibilities grow


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Finance Director

Dan defnallpinOct2013Administration of the City's financial matters is the responsibility of the Finance Department. The Finance Director of the City and advises the City Manager and the City Council on financial matters. This department maintains the City's accounting records, collects and invests City revenues, pays invoices, handles purchasing functions of the City, and reports on the City's financial status to the City Manager and City Council. 

The Finance Director is responsible for processing payroll, cash disbursements, cash receipts, recording financial transactions, banking and cash management. The Finance Director is also responsible for the assisting the City Manager to develop the City's annual Operating and Capital Improvement Program Budget. The budget is adopted by the City Council and is the guiding policy document governing financial decisions for the City. Additional responsibilities include providing other City Departments assistance in preparing, tracking, reporting, and monitoring their individual budgets.

Contact information
Dan Defnall
1055 Rowland St Street 
Clarkston, Georgia 30021
Phone: 404-296-6489
Hours: Monday–Friday, 9:00am-5:00pm


The Finance Department is comprised of:

Administration and Accounting:
The Administration and Accounting division directs overall department operations; performs short-range and long-range financial planning; Monitors financial condition of City; Develops and implements efficient and effective financial policies, plans and reporting systems that help the operating departments achieve their objectives and assure the City's long-term fiscal health. Assist with preparing City Budget; Prepares monthly and annual financial reports.

Processes all City disbursements; ensures that all payroll and vendor records are maintained and reported in accordance with federal and state tax laws; administers the capital asset policy; provides division-related professional accounting services, including the projection of personnel costs; and administers the following programs: Refundable deposits, petty cash, and unclaimed checks.

Responsible for analyzing and collecting revenues for all City operations.
Maintains accounts receivable, Alcohol Sales Permit fees, and transient occupancy tax records. Provides Business Licenses and maintains the Business License Internet database for public access.
Clarkston Adopted Operating and Capital Budgets
Budget Presentations
Clarkston Adopted Millage Rates
Clarkston Annual Audit Reports



Q. What is the Budget Cycle?
A. The Budget cycle is the process from beginning to develop a budget to the final charge against a budge. Since budget allocations are on an annual basis, the cycle covers the cost/expenditures for a single year. For the City of Clarkston, the budget cycle runs from January 1 through December 31.

Q. How is revenue generated?
A. Municipal revenue sources are often divided into two categories: general fund revenues and enterprise funds. While enterprise funds (charges for municipal water and sewer service, municipal gas service and municipal electric service for example) account for more than half of total municipal.  General fund revenues), the four highest municipal revenue sources are (1) property taxes, (2) sales taxes, (3) excise and special use taxes (e.g., alcoholic beverage, insurance premiums, hotel-motel, and occupation taxes) and (4) franchise fees.

Q. When are expenditures processed?
A. Expenditures are paid on a bi-weekly basis, all expenditures for payment are due on Monday by 12 noon and will be processed and mailed on Friday.

Q. What is a balance budget?
A. A balanced budget (particularly that of a government) is a budget with revenues equal to expenditures and neither a budget deficit.   Generally, it refers to a budget with no deficit, but possibly with a surplus.

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