Council Meeting Minutes July 5, 2018

MINUTES
CLARKSTON CITY COUNCIL
Tuesday, July 5, 2018

Officials Present

Mayor:                    Ted Terry
Council:                 
Awet Eyasu Andrea Cervone, Jamie Carroll, Ahmed Hassan, YT Bell. Mario Williams
City Manager:         Keith Barker
City Clerk:              Tracy Ashby
City Attorney:        Stephen Quinn

 

Mayor Terry called the meeting to order at 7:00pm.

Roll Call: YT Bell, Mario Williams Ahmed Hassan, Awet Eyasu, Andrea Cervone
By Phone:  Jamie Carroll

Pledge of Allegiance

C.  ADMINISTRATIVE BUSINESS/ PRESENTATION

C1) Approve Minutes 6/5/18 Council Meeting
Ahmed Hassan made a motion to approve the minutes for the 6/5/18 Council Meeting. Awet Eyasu seconded the motion. A vote was called and the motion carried (6, 0).

D. PUBLIC COMMENTS
Warren Hadlock addressed concerns on Friendship Forest.

Susan Hood addressed concerns on the Church redevelopment on Rowland Street

 David Melbourne, spoke on behalf of the NAMB Church stated any decisions on proposed plans would be based on the needs of the community.

Pastor Trent DeLoach echoed Mr. Melbourne’s comments. The development of the Rowland St Church property is intended to benefit the community.  He welcomed any concerned residents to meet directly with the Church to further discuss.

Ms. Deborah, resident on Smith Street, expressed issues with the increased traffic and parking overflow issues with the Church near Smith Street and Montreal Road.

Karen Feltz echoed concerns on the proposed Rowland Street church redevelopment

Martha Brock voiced similar concerns on the Rowland Street Church redevelopment

Tracy Bishop expressed a desire to keep the millage rate the same.

Pat Davis Morris discussed issues with the church parking overflow in her neighborhood, (Smith Street/Montreal Road)

Amy Medford discussed the Rowland Street Church redevelopment

Simone Wilson, Public Art Committee applicant spoke on her interest to serve on the Art committee

Jenna Quigley spoke on behalf of the Clarkston Culture Festival to request continued usage of the Community Center and the Woman’s Club to hold community meetings.

Chris Busing expressed concerns on the Rowland Street Church redevelopment.

Emanuel Ransom addressed concerns with the Rowland Street Church redevelopment and the parking issues with the Church near Smith Street.

Mayor Terry closed Public comments.

Andrea Cervone made a motion to amend the agenda to add item F9) To Reschedule the July Council meeting to Thursday, July 5. Ahmed Hassan seconded the motion.  A vote was called and the item was added to the agenda (4, 0).

E. OLD BUSINESS
None

 

F.NEW BUSINESS
F1) Millage Rate 2018 Adoption

a)  Presentation
The City Manager gave a power point presentation on the proposed 2018 Millage rate.

 

b)  Public Hearing to take comment on the proposed 2018 millage rate

Mayor Terry opened the Public Hearing to take public comment on the 2018 Millage Rate.

Warren Hadlock Agreed with keeping the millage rate at 15.89 mill for 2018.

Martha Brock asked for a comparison of Clarkston sanitation fees in comparison to Pine Lake and Stone Mountain.  Mr. Barker reported that analysis had been done three years ago and Clarkston’s rate was the lowest

Amy Medford further discussed the Waste Management services and Mr. Barker advised when that contract comes due the City would like submit an RFP for comparative options.

Mayor Terry closed the Public Hearing for the 2108 millage rate.

c)  Adopt 2018 Millage Rate by ordinance
Awet Eyasu made a motion to adopt the millage rate of 15.89 and to grant a 3% salary increase for 2018.

Jamie Carroll seconded the motion.  A vote was called and the motion carried (6, 0).

 

F2)  Amend the Adoption Agreement for the City of Clarkston’s Georgia Municipal Employees Benefit System Defined Benefit Retirement Plan

Mr. Barker reported that the City’s current Defined Benefit Retirement Plan was adopted in January 2000. For the City to continue to retain and attract qualified employees, it is essential to offer a competitive retirement program as part of an overall employee benefit package. An actuarial study analysis was completed in 2018 which explored potential plan amendments and associated costs.

 

The proposed plan amendment changes the cost of living adjustment (COLA) from a variable annual COLA up to a 5% cap to a fixed 3% annual COLA for participants and their beneficiaries who terminate on or after July 3, 2018. The fixed 3% annual COLA will also apply to participants who previously terminated employment with the City or vacated office but have returned to service and again terminate on or after July 3, 2018. The variable annual COLA not to exceed 5% will continue to apply to participants who terminated employment or vacated office prior to Jul 3, 2018, and do not thereafter return to service with the City.

 

Minimum contributions to the Retirement Plan are calculated in November for the upcoming calendar year and are remitted to GMA on a monthly basis. It is anticipated that this change will increase our monthly minimum required contribution by $1,134.00.

 

The Adoption Agreement will become effective July 3, 2018 and per O.C.G.A. § 47-5-40, the Adoption Agreement must be approved in the form of an ordinance.

[Councilman Carroll, attending the meeting by phone, exited the meeting]

 

Andrea Cervone made a motion to approve the attached Resolution to amend the Adoption Agreement for the City of Clarkston’s Georgia Municipal Employees Benefit System Defined Benefit Retirement Plan. Awet Eyasu seconded the motion.  A vote was called and the motion carried (5, 0).  

 

F3)  Adopt Resolution to Amend the Sanitation Fee Schedule

The City Manager stated the City of Clarkston contracts with a third party vendor to provide refuse collection services. Sanitation Services and the costs associated with providing this service, is set up as an Enterprise Fund. Enterprise Funds are meant to be self-funding with all associated costs being derived from fees for services provided exclusive of revenue received via the General Fund. The current Sanitation Fee Assessment for FY’ 2017 is $185.40 charged per residential household. This fund operated in a deficit position for FY’ 2016 and FY’ 2017, ($2,940) and ($7,490) respectively. The contract with our third party vendor provides for a fee increase consistent with the CPI. Last year the contract increase was 2.5%. Additionally, the current refuse truck that we utilize for special pickups, is 18 years old and will need to be replaced within the next 2 to 3 years at an estimated costs of $160,000.

The Sanitation Fee Assessment has not been adjusted since its initial adoption in April, 2009. Current revenue is insufficient to cover the cost of the contract and does not allow for accumulation of fund balance to fund anticipated capital equipment costs. A 15% increase will add $27.81 per year to the Sanitation Fee amount per customer and generate a positive fund balance of $21,186. The attached Resolution if approved, will increase the Sanitation fee from its current rate of $185.40 to $213.21. The change will be reflected on the 2018 tax bill.

 

  YT Bell made a motion to adopt the resolution to amend the Sanitation Fee Schedule .Ahmed Hassan seconded the motion.  A vote was called and the motion carried (5, 0).  

 

F4)  Adopt Ordinance to Amend the Stormwater Fee

Mr. Barker reported that The City of Clarkston adopted a Storm Water Utility Fee Ordinance in March, 2006. Storm Water Utility Fees are based upon a unit of measurement called (ERU’s) or Equivalent Residential Units. ERU is a unit of measurement used by the energy industry to denote the typical annual consumption by a single-family residential customer. The current (ERU) rate of four dollars ($4.00) per month, or forty-eight ($48.00) per year has been unchanged since its original adoption in 2006.

 

In Clarkston, all single dwelling lots are charged the rate applicable to one (1) ERU per year. All multiple dwelling lots are charged the rate applicable to one half (.5) ERU times the number of dwelling units located on the multiple dwelling unit property. All other developed lands are billed for one (1) ERU for each three thousand (3,000) square feet of impervious surface or increment thereof on the property.

 

 For FY’ 2016 and FY’ 2017, the Clarkston Storm Water Utility Fees generated $179,000 and $ 227,000 in revenue respectively. Although for both years actual expenses were less than revenue, these expenditures did not include any large-scale capital construction improvements.

 

The attached Ordinance will increase the Storm Water Utility Fee from $4 per month or $48 per year to $5.33 per month or $64 per year. If approved, residential customers will see an increase on their tax bills of $16 per year. The increase will apply to one (1) ERU and multiple dwelling lots and other developed lots will pay a fee based upon the number of units and amount of impervious surface.

The proposed fee change will increase Storm Water Fee revenue from $227,000 in FY’ 2017 to $300,975 in FY’ 2018. 78% of all Storm Water Fee revenue collections are derived from commercial and industrial parcels and 22% is derived from residential units. The additional revenue will allow the City of Clarkston to complete some badly needed capital improvement projects to alleviate recurring flooding events at several locations within the City.

 

 Ahmed Hassan made a motion to adopt the ordinance to amend the Storm Water Service Charge Rate .   Awet Eyasu seconded the motion.  A vote was called and the motion carried (5, 0).  

 

F5)  Public Hearing: Approve Rezoning of the property located at 801 Glendale Road from NR-3 High Density Neighborhood Residential to I- Light Industrial- Public Hearing

Shawanna Qawiy reported that the applicant Joseph C. Gargiulo has requested to rezone 801 Glendale Road, with a lot size of 0.109 acres, from NR-3 High Density Neighborhood Residential to I-Light Industrial. Staff recommended approval of the rezoning request and to amend the zoning map to reflect the final approval of the rezoning of the property located at 801 Glendale Road from NR-3

High Density Neighborhood Residential to I-Light Industrial. The owner and his architect spoke on the planned usage as a personal office, storage for parade floats and personal warehouse.

 

Public Hearing -Mayor Terry opened the public hearing.

Amy Medford spoke in support of the rezoning request, only.

 

There were no additional public comments.  Mayor Terry closed the public hearing.

 

Awet Eyasu made a motion to approve the rezoning NR-3 High Density Neighborhood Residential to I- Light Industrial. Ahmed Hassan seconded the motion.  A vote was called and the motion carried (5, 0).  

 

F6)  Approve a Variance request for the properties located at 795/ 801/803 Glendale Road to vary Section 1103- Driveways and Curb Cuts. 

Ms. Qawiy stated that the property owner is requesting to vary Section 1103 Driveways and Curb Cuts (f)…developments on properties with a single street frontage greater than four hundred (400) feet shall be permitted two (2) curb cuts along one street frontage provided that each curb is at least 300 feet apart. The variance request is proposed as a lot combination of the properties located at 795/801/803 Glendale Road. Ms. Qawiy advised that Staff recommended to deny the variance request due to not meeting the minimum distance between curb cuts.

 

Public Hearing -Mayor Terry opened the public hearing.

Amy Medford opposed the granting of the variance request.

 

Pat Davis Morris expressed a doubt for the need of two curb cuts.

 

There were no additional public comments.  Mayor Terry closed the public hearing.

Further discussion on the request and need.

Awet Eyasu made a motion to deny the variance request.  Mario Williams seconded the motion.  A vote was called and the motion carried (5, 0).  

 

F7)  Approve Contract with Welcoming America
Mayor Terry stated there was a desire to research this item further. Andrea Cervone made a motion to table the contract with Welcoming America until the August Work Session.  Ahmed Hassan seconded the motion.  Councilman Eyasu questioned why until August and Councilwoman Cervone stated it was her intention to have the Welcoming American representative come and meet with the Council. A vote was called and the motion carried (5, 0).  

 

G.  REPORTS: 

1)  Planning & Zoning Report
Ms. Qawiy reported on the Local Update Census is under way and had received a two week extension and should be completed in August.

2) City Manager’s Report
No report

3)  City Attorney’s Report
No Report

4)  Council Remarks
Awet Eyasu reported on attending the June 9th Iftar and the 2018 GMA Convention.

Andrea Cervone reported on Taiwan Mosaic Fellowship Program which she attended on behalf of the City but at no expense to Clarkston.

5)  Mayor’s Report
reported on the July 4th cookout at Milam Pool and he gave appreciation to those who attended and assisted with the event.

ADJOURNMENT:

Awet Eyasu made a motion to adjourn the Council Meeting.  YT Bell seconded the motion.  A vote was called and the motion carried (5, 0).

Meeting adjourned.