Council Meeting Minutes September 4, 2018

 

MINUTES
CLARKSTON CITY COUNCIL
Tuesday, September 4, 2018

Officials Present

Vice-Mayor:           Awet Eyasu
Council:                 
Andrea Cervone, Jamie Carroll, YT Bell, Ahmed Hassan.
City Manager:         Keith Barker
City Clerk:              Tracy Ashby
City Attorney:        Stephen Quinn

 

Mayor Terry called the meeting to order at 7:00pm.

Roll Call: YT Bell, Jamie Carroll, Ahmed Hassan, Andrea Cervone
Absent:  Mayor Terry, Jamie Carroll (To arrive during the meeting)

Pledge of Allegiance

Amend the Agenda:

Ahmed Hassan made a motion to amend the agenda to move item F7 to follow public comments.  YT Bell seconded the motion.  A vote was called and the motion carried (5, 0).

C.  ADMINISTRATIVE BUSINESS/ PRESENTATION

C1) Approve Minutes: 8/9/18 Council Meeting and 7/31/18 Special Call Meeting
Ahmed Hassan made a motion to approve the minutes for the 8/9/18 Council Meeting and 7/31/18 Special Call Meetings. Mario Williams seconded the motion. A vote was called and the motion carried (5, 0).

D. PUBLIC COMMENTS

Robert Winfrey Spoke on issues with Waste Management service for his elderly neighbor and the construction on Norman Rd. The City manager advised he would contact WM to arrange back door pick up and he would follow-up with the construction manager on access to her driveway.

Mayor Terry arrived: 7:17P
Jamie Carroll arrived: 7:18P

Warren Hadlock requested a status of the Friendship Forest Master plan and he voiced his opposition to the proposed Welcoming America contract. The City Manager provided an update on the progress at Friendship Forest.

Chris Busing provided comments on Friendship Forest and the NAMB project.

Tracy Bishop addressed concerns with the current Charter and the proposed Welcoming America contract.

Representative for R. James Properties/ English Oaks requested to meet to discuss installing a deceleration lane. 

Several Clarkston residents spoke on their concerns of the NAM/CIBC project.

Mayor Terry closed public comments.

F7)  Adopt Proclamation Recognizing Somaliland’s Human Right of Self Determination and Sovereign Statehood
Councilman Hassan spoke on the history Somali and the formation of Somaliland.
Representative of Somaliland spoke in support of their efforts to have Somaliland recognized as an independent country and gave thanks to the Clarkston Council for their support. Mayor Terry read the Proclamation Recognizing Somaliland’s Human Right of Self Determination and Sovereign Statehood

Ahmed Hassan made a motion to adopt the proclamation Recognizing Somaliland’s Human Right of Self Determination and Sovereign Statehood. Awet Eyasu seconded the motion.  A vote was called and the motion carried (6, 0).

Mario Williams (8:20pm) leaves meeting.
 

E. OLD BUSINESS
E1) Approve Contract with Welcoming America

Councilwoman Andrea Cervone and YT Bell reported on the intent and scope of the proposed contract. Discussion on the changes of access to staff and the allowance to opt out of the contract at any point. Lengthy discussion on the proposed contract and questions from the Council.  

 

Andrea Cervone made a motion to approve the contract with Welcoming America.  YT Bell seconded the motion.  Further discussion on the contract.

 

Jamie Carroll made a motion to amend to approve the contract with the condition that to the greatest extent, when possible and appropriate, that City Council Members, instead of staff, will meet with the organization. Andrea Cervone seconded the motion.  A vote was called and the motion carried (3-Yes: Andrea Cervone, YT Bell, Jamie Carroll, 2- No: Awet Eyasu, Ahmed Hassan).

 

F.NEW BUSINESS
F1) Approval of the SPLOST #4 Engineering and Design for Various Projects

Mr. Barker advised that this item was to consider approving a contract for professional engineering design services for various pedestrian enhancements with POND in the amount of $283,215.75. He reported on the bid process and vendor submission received for consideration.

 

The approved SPLOST Projects for this contract are:

SPLOST 04-A • Rowland Street @ North Indian Creek Pedestrian Improvements including a

HAWK signal & Right-In/Right-Out concrete island installation

 

SPLOST 04-B • Rowland Street Road Diet/”Green Street” from Lovejoy Rd to Market Street

(section from Market St. to Norman Rd. is included in streetscapes project limits)

 

SPLOST 04-C • PATH Trailhead (Church @ Northern Ave)

 

SPLOST 04-D • East Ponce de Leon/Church Street @ CSX pedestrian and signal improvements

Ahmed Hassan made a motion to approve the a contract for Professional Engineering Design Services for Various Enhancements with POND in the amount of $283,215.75.  Andrea Cervone seconded the motion.  A vote was called and the motion carried (5, 0).

 

F2)  Approve Change Order #1 to the Contract with Stuart Brothers for Asphalt Pavement Repair and Resurfacing of Church Street and East Ponce de Leon and Asphalt Patching of Brockett Road 

Mr. Barker stated that the Initial asphalt repair and resurfacing project contract with Stuart Brothers for asphalt milling, resurfacing and striping of Church Street from North Decatur Road to East Ponce de Leon, East Ponce de Leon from Market Street to East Ponce de Leon and asphalt repair on Brockett Road in the amount of $895,255.39, was approved by the City Council on June 5, 2018.

The City Council is currently considering the installation of traffic calming measures on Mell Avenue

from Casa Drive to East Ponce de Leon. Resurfacing Mell Avenue prior to the installation of any traffic

calming measures is prudent and desired. He reported that staff recommended approval of Change Order #1 to the contract with Stewart Brothers for the for Asphalt Pavement Repair and Resurfacing of Church Street and East Ponce de Leon and Asphalt Patching of Brockett Road to include Mell Avenue in the amount of $87,725.71.

 

Awet Eyasu made a motion to approve the Change Order #1 to the contract with Stewart Brothers for the for Asphalt Pavement Repair and Resurfacing of Church Street and East Ponce de Leon and Asphalt Patching of Brockett Road to include Mell Avenue in the amount of $87,725.71.  Jamie Carroll            seconded the motion.  A vote was called and the motion carried (5, 0).

 

F3)  Adopt Installation Proposal for Three Speed Humps on Mell Ave

Jamie Carroll reported on the process of meeting with residents on this issue and his cost effective recommendation to install speed tables. Further discussion on the proposal and costs.

 

Andrea Cervone made a motion to table the item until the October Council Meeting. Awet Eyasu seconded the motion.  A vote was called and the motion carried (5-Yes, 1-No: Jamie Carroll).

 

F4)  Appoint Final Members to the Public Art Advisory Committee

Mayor Terry explained that the Council needs to make the final two resident member appointments and the one member of the Council to complete the Committee membership.

 

Awet Eyasu made a motion to appoint John Cargile and Council Member Andrea Cervone to serve on the Public Art Advisory Committee.        Andrea Cervone seconded the motion.  A vote was called and the motion carried (5, 0).

 

F5)  Appoint Final Resident member of the Charter Review Committee

Awet Eyasu made a motion to appoint Dean Moore, 3786 Rayford Trail, to serve on the Charter Review Committee. Ahmed Hassan seconded the motion.  A vote was called and the motion carried (5, 0).

 

F6)  Adopt Resolution in Support of the One Region Initiative

Andrea Cervone reported that the City Clarkston served on the One Region steering committee that was tasked with creating the regional welcoming plan and the Council proposes to adopt the One Region welcoming plan to suit the priorities and needs of the community. Mayor Terry read the resolution.

 

YT Bell made a motion to adopt Resolution in Support of the One Region Initiative. Awet Eyasu seconded the motion.  A vote was called and the motion carried (5, 0).

 

 

G.  REPORTS: 

1)  Planning & Zoning Report
Shawanna Qawiy reported that a lot combination request has been submitted by 3865 Church Street and 972 Rowland street to combine those two lots and she advised the process. There are no new sign permit applications submitted. Ms. Qawiy advised that there is a vacancy on the Planning & Zoning board due to a member moving out of the City.

2) City Manager’s Report
No Report.

3)  City Attorney’s Report
Stephen Quinn provided information on the taxability of property owned by a religious entity. Under the Applicable Georgia laws you must look at the character of use and not the owner. He gave the example of if a religious entity owned a commercial property and rents it out to a barbershop, then the property would be taxable. In regards to how DeKalb County would treat the property, he advised typically the County will look for opportunities to treat the property as taxable. An additional exemption would be properties that are used for a charitable purpose.

4)  Council Remarks
YT Bell spoke on her activities under the Georgia Academy of Economic Development.

Awet Eyasu attended the Open House for Center for Victims of Torture on August 22.

Jamie Carroll reported on planned upcoming SAC Meetings and he encouraged residents to attend.

Andrea Cervone reported on an upcoming kick-off Public Art meeting. On Friday the Clarkston PD will be filming the police lip synch challenge and all residents are encouraged to come and be part of the video.  There will be a kick-off meeting on Saturday (9/8) to overview and provide general information the SAC Committees, resident’s opportunities to be involved and preview of some of  the planned SAC meeting topics. She discussed her attendance of the GMA Advanced Downtown Development Authority training.

5)  Mayor’s Report
Mayor Terry stated his concerns that many residents are leaving the meetings prior to the reports section and may be missing valuable information.  He requested that the Council consider moving the ‘Reports section’ higher in the agenda order. Mayor Terry spoke on a proposed development, as reported in last month Planning & Zoning Report, for an annexation and rezoning on East Avenue. Mayor Terry advised he reached out to the developer and advised a public information meeting should be held prior to any formal admissions to the City.

ADJOURNMENT:

Awet Eyasu made a motion to adjourn the Council Meeting. Jamie Carroll seconded the motion.  A vote was called and the motion carried (5, 0).

Meeting adjourned.