Council Meeting Minutes October 2, 2018

MINUTES
CLARKSTON CITY COUNCIL
Tuesday, October 2, 2018

Officials Present

Mayor:                    Ted Terry
Council:                 
Andrea Cervone, Jamie Carroll, Awet Eyasu, Ahmed Hassan, Mario Williams
City Manager:         Keith Barker
City Clerk:              Tracy Ashby
City Attorney:        Stephen Quinn

 

Mayor Terry called the meeting to order at 7:00pm.

Roll Call: Jamie Carroll, Ahmed Hassan, Awet Eyasu, Mario Williams
Absent:  YT Bell, Andrea Cervone (to arrive during the meeting)

Pledge of Allegiance

C.  ADMINISTRATIVE BUSINESS/ PRESENTATION

C1) Approve Minutes: 9/4/18 Council Meeting
Ahmed Hassan made a motion to approve the minutes for the 9/4/18 Council Meeting. Jamie Carroll seconded the motion. A vote was called and the motion carried (4, 0).

C2)  Recognize New Hires- OFC Marcy Queen, OFC Jason Boyd, Code Compliance- Shennetha Smith
Mr. Barker recognized and introduced new hire employees.

D. PUBLIC COMMENTS

Mayor Terry read a statement regarding the Somaliland Resolution passed at the 9/4/18 Council Meeting.

Betty Amin addressed concerns on issues with sidewalk accessibility on Montreal Rd.

Several Clarkston residents spoke on their concerns of the NAM/CIBC project.

YT Bell arrive: 8:10pm

Several Attendees expressed concerns with the Somaliland resolution passed by the Council at the 9/4/18 Meeting. Requested the Council to rescind the resolution.

Dean Moore requested work session go back to the podium format to eliminate issues with sound quality.

Beverly Burks requested the council consider reviewing the current elected official’s annual salary to consider increasing.

Mayor Terry closed public comments.

E. REPORTS: 
1)  Planning & Zoning Report
Shawanna Qawiy reported on upcoming items for the 10-16-18 Planning & Zoning Meeting: Lot division 3736 College Ave, a Lot combination request for 3865 Church St and 972 Rowland St (NAMB), Annexation and Rezoning Request for 4692 EPDL, a variance request for 3543 Clarkston Industrial Blvd, sign permit requests for Cube Smart.

2)  City Manager’s Report
Mr. Barker reported that the ADA sidewalk improvements are slated to be completed under a bid process for this year. The City Manager provided an update of the current repaving projects and the financial report.

3)  City Attorney’s Report
No report.

4)  Council Remarks
Awet Eyasu spoke on his participation in the Human Book project at the DeKalb Library.

Ahmed Hassan reported on the survey conducted for elected officials’ salaries in comparison to other municipalities.

5)  Mayor’s Report
Mayor Terry encouraged all residents to vote in the General Election.

F. OLD BUSINESS
F1) Appoint Final Member of the Public Art Advisory Committee
Mario Williams nominated Dean Moore to fill the final position on the Public Art Advisory Committee.  Ahmed Hassan seconded the nomination.  A vote was called and the motion carried (5, 0).

 

F2)  Approve Installation of Speed Tables on Mell Ave

 Jamie Carroll reported that the residents on Mell Ave. have requested a traffic calming measure to address the speeding cars on this street.  He stated that after further review the Council had determined speed tables to be the best option to address the issue. The City Manager confirmed that no speed tables would be installed in front of residents’ driveways.

 

Awet Eyasu made a motion to approve the installation of two speed tables on Mell Avenue. Mario Williams seconded the motion.  A vote was called and the motion carried (5, 0).

 

G.NEW BUSINESS
G1)  Approve agreement with Alta Planning + Design for Parks and Trail Master Plan
Mr. Barker advised that the City of Clarkston was recently selected to receive $40,000 in grant funding from the National Recreation and Park Association (NRPA) as part of the 10-Minute Walk Campaign.  A bid was issued and nine proposals were received.  The proposals were reviewed by the four (4) member evaluation committee. Four (4) firms were selected to provide presentations and to discuss project scope and approach. The evaluation committee unanimously selected Alta Planning + Design as the recommended firm.   Staff recommends approval of the contract for professional planning services for development of a parks and trail master plan with Alta Planning + Design in the amount of $27,500.

Andrea Cervone arrive: 8:59pm.

Jamie Carrol made a motion to approve the contract for professional planning services for development of a parks and trail master plan with Alta Planning + Design in the amount of $27,500.  Awet Eyasu seconded the motion. A vote was called and the motion carried (6, 0).

G2)  Approve lease purchase of (3) Police Vehicles

The City Manager detailed the need to replace three Dodge Chargers (units 612, 615 and 616) due to excessive mileage (65,000 + miles) and breakdowns/repairs. The police department is seeking to lease purchase:

3- 2019 Ford Interceptor Utility/SUV $30,885 – Vehicle

                                                            $15,367 – Equipment 

                                                            $46,252 x 3 = $138,756
 

Mr. Barker stated that the City has received approval from Branch Banking and Trust Company (BB&T) with an interest rate of 3.990%, quarterly payments of $7,300.35 for 5 years. The payments would begin January 2019. All monies used for the payment of these vehicles will come from the Federal Asset Forfeiture fund.

Staff recommends that the City Council vote to approve the lease purchase of 3 2019 Ford Interceptor Utility/SUV for the Clarkston Police Department.

Ahmed Hassan made a motion to approve the lease purchase of 3 2019 Ford Interceptor Utility/SUV for the Clarkston Police Department.  Mario Williams seconded the motion.  A vote was called and the motion carried (6, 0).

H. EXECUTIVE SESSION:

H1) To discuss a Personnel Matter
Awet Eyasu made a motion to go into Executive Session to discuss a personnel matter.  Ahmed Hassan seconded the motion.  A vote was called and the motion carried (6, 0).

Awet Eyasu made a motion to go into open session.  Ahmed Hassan seconded the motion. A vote was called and the motion carried (6, 0).

ADJOURNMENT:

Awet Eyasu made a motion to adjourn the Council Meeting. Andrea Cervone seconded the motion.  A vote was called and the motion carried (6, 0).

Meeting adjourned.