Council Meeting Minutes December 4, 2018

OFFICIAL MINUTES

CLARKSTON CITY COUNCIL

Tuesday, December 4, 2018

Officials Present

Mayor:                    Ted Terry
Council:                 
YT Bell, Jamie Carroll, Andrea Cervone, Awet Eyasu, Ahmed Hassan,
City Manager:         Keith Barker
City Clerk:              Tracy Ashby
City Attorney:        Stephen Quinn

 

Mayor Terry called the meeting to order at 7:00pm.

Roll Call: YT Bell, Awet Eyasu, Ahmed Hassan,

By Phone:  Mario Williams

Pledge of Allegiance

Awet Eyasu made a motion to amend to agenda to add the United Somali proclamation.  Ahmed Hassan seconded the motion.  A vote was called and the motion carried: item added as C4 (4, 0).

Council Member Andrea Cervone arrive 7:08pm.

C.  ADMINISTRATIVE BUSINESS/ PRESENTATION

C1) Approve Minutes: 11/3 Special Call, 11/8 Council Meeting and 11/27 Special Call
Awet Eyasu made a motion to approve the minutes for the 11/3 Special Call, 11/8 Council Meeting and 11/27 Special Call. Ahmed Hassan seconded the motion. A vote was called and the motion carried (5, 0).

C2)  Proclamation Honoring Pastor Adams
Mayor Terry read the Proclamation acknowledging Pastor Adams for fifty years of service to the Community. Pastor Adams thanked the Mayor and Council.

Council Member Jamie Carroll arrived 7:15pm.

C3)  Proclamation for United Somali
Ahmed Hassan read the proclamation.

C4)  Presentation - Food Well Alliance's -New Local Government Initiative
Will Sellers provided information on an
initiative for City Urban Agricultural Plan.

D. EXECUTIVE SESSION:
Awet Eyasu made a motion to go into Executive Session to discuss a personnel matter. YT Bell seconded the motion.  A vote was called and the motion carried (5, 0).

Executive Session motion to go close the executive session and to go into open session. Jamie Carroll seconded the motion.  A vote was called and the motion carried (5, 0).
 

 

E. PUBLIC COMMENTS
Ms. Ryan commended Officers Priest, Boyd and Walker for their efforts to save an abandoned dog.

Martha Wallace, Chair, Clarkston Senior Resident Advisory Committee encouraged residents to participate in the committee.

Several attendees spoke on behalf of the Somali community and supporting the unity efforts.

Emanuel Ransom and Amina Osman spoke in support of having take-home police cars in the 2019 budget.

Jamie Rosenthal provided an update on the ‘Roots Down Project’ flower planting.

Mayor Terry closed public comments.

F. REPORTS: 
1)  Planning & Zoning Report
Shawanna Qawiy gave an over view of the applications submitted to the Planning & Zoning Committee. She reported that the Secretary, Melissa Foster, has submitted her resignation effective December 31, 2018, so there is an opening for that position. Sher reported a Planned Unit Development application for the NAMB and a rezoning request for 3723 Debelle Street are scheduled for the upcoming 12-18-18 P/D meeting/1-3-19 Council Meeting.

2)  City Manager’s Report
Mr. Barker provided the Finance report thru November 30, 2018. He reported on the Trees Atlanta plantings.  He invited residents to attend the 12-6-18 Open House for the Parks and Trails Master Plan for the public to provide comment.

3)  City Attorney’s Report
No report.

4)  Council Remarks
YT Bell invited the public to attend the Holiday events on Saturday, December 8.

Awet Eyasu clarified the City did not pay any expenses for his travel to Somalia.

Ahmed Hassan thanked the large turnout for the meeting and encouraged they continue to attend the meetings.

Jamie Carroll thanked the Council and the Community for their support and efforts in 2018.

Andrea Cervone echoed the other council remarks and encouraged residents to participate in their upcoming initiatives.

Mario Williams addressed concerns on the two Somalia proclamations and his recent travel to Somali. He appreciated the opportunity to visit to gain a better understanding of the issues facing Somalia and he also clarified no one paid for his trip.

5)  Mayor’s Report
Mayor Terry appreciated being able to serve Clarkston in 2018 and he looked forward to the upcoming year and input form the residents.

G. OLD BUSINESS
G1)  Second Read - Amend City Charter Article III, Sec 302(b) To provide for an Acting City Manager when the City Manager is absent/unavailable on a short term basis; and provide for an interim City Manager when the City Manager is absent or unavailable for more than ten days

Mayor Terry stated this is the second reading and adoption of the proposed Charter amendment.  YT Bell made a motion to amend City Charter Article III, Sec 302(b) to provide for an Acting City Manager when the City Manager is absent/unavailable on a short term basis; and provide for an interim City Manager when the City Manager is absent or unavailable for more than ten days.  Awet Eyasu seconded the motion.  A vote was called and the motion carried (6, 0).

 

H. NEW BUSINESS
H1)  Public Hearing 2019 Budget

1) 2019 Budget Presentation
Mr. Barker provided the 2019 Budget presentation and addressed any questions.

 

2) Public Hearing – To take public comment on the 2019 Proposed Operating & Enterprise Fund Budget - Mayor Terry opened the public hearing.
Brian Medford spoke in support of adding a public works position
No further public comments. Mayor Terry closed the public hearing.

 

         3) Council Adopt 2019 Operating & Enterprise Budget Ordinance
            Ahmed Hassan made a motion to adopt the  2019 Budget with the amendment of increasing “Tell Me a Story” from $4,000 to $6,000 and Sagal Radio from $7,500 to $9,500. YT Bell seconded the motion. A vote was called and the motion carried (6, 0).
Mario Williams (attendance by phone) departs the Council Meeting (9:04p).

 

H2)  PUBLIC HEARING: Variance requests from (Silver Oaks Apartments) Netz Fund Silver Oaks, LLC/TWG, Development, and LLC c/o J. Alexander Brock to vary from Section 614 of the Zoning Ordinance to eliminate the Street Frontage Requirement (proposed Tract II) and to vary from Section 622 of the Zoning Ordinance- Permitted encroachments upon required setbacks.  If granted, these variances will allow the applicant to divide the existing lot, known at 1281 Brockett Road, Clarkston, GA 30021 into two lots. 


Shawanna Qawiy provided a summary of the request application. The Planning and Zoning Committee had recommended approval with the following condition:

1-   Tract 1 will contain the existing 41 buildings to be renovated and improved and the 25 foot rear setback encroachment of the existing pool deck.

 

2- Tract 2 will remain undeveloped and will contain the existing detention pond and the 10 foot front yard encroachment of the existing pool deck, even with the transfer of ownership.

 

3- The new plat shall contain an access and maintenance easement agreement for maintenance of the stormwater structure and runoff for the property. The maintenance easement agreement shall be recorded and shall remain in effect even with the transfer of ownership

 

4-The current plat shall be submitted to DeKalb County and City staff for review of compliance with all added (current) conditions before being recorded.

 

5- The owners shall be responsible for compliance with the Corps of Engineers for wetlands. 

 

Council and applicant discussion on confirming no residents will be displaced during the renovation process and affordable housing component of the project. 

 


The Mayor opened the Public Hearing.

Speakers in support of the variance request:

None

Speakers opposed to the variance:
None

Awet Eyasu made a motion to approve the variance requests from (Silver Oaks Apartments) Netz Fund Silver Oaks, LLC/TWG, Development, and LLC c/o J. Alexander Brock to divide the existing lot known as 1281 Brockett Road, Clarkston, GA 30021 into two lots and with the staff recommended conditions.  

Jamie Carroll seconded the motion.  A vote was called and the motion carried (5, 0).
 

 

H3)   PUBLIC HEARING: A variance request from the Vietnamese Faith Baptist Church, Incorporated submitted by Craig Taylor (Agent) of parcel 18-142-01-086 located at 4692 East Ponce de Leon Avenue, consisting of 14.3941 acres to vary from Section 1102-Design Standards and Section 1107 Minimum off-street parking requirements to reduce the required parking requirements of 2.0 spaces per unit to 1.5 spaces per unit and to reduce the parking space from 20 feet deep to 18 feet deep.


Shawanna Qawiy provided a summary of the request application. The Planning and Zoning Committee had recommended approval with the following condition:

 

1- The pre-application meeting with City staff and the owners/developers is required to determine all specifications as required for conformity with the regulations of the Zoning Ordinance.

 

2-  The owners shall be responsible for all maintain all local and state stream buffer requirements and compliance with the Corps of Engineers for wetlands.

 

Discussion with the applicant on the traffic study and the planned size, affordability and services/amenities for the apartments.

 

Mayor Terry opened the public Hearing
Speakers in support of the variance request:

None

Speakers opposed to the variance:

None

 

Jamie Carroll made a motion to approve the variance request with the conditions outlined by the staff.   Andrea Cervone seconded the motion.  A vote was called and the motion carried (5, 0).

 

H4) Approve 2019 Local Maintenance Improvement Grant (LMIG) application submittal to the Georgia Department of Transportation
Mr. Barker detailed that each year, Georgia cities and counties have the opportunity to submit applications to GDOT to receive funds earmarked for transportation and infrastructure improvement. Successful application require a commitment of the governing authority to match the LMIG funds, successful implementation of previous LMIG projects and appropriateness of the proposed project.  Based on formula calculations, Clarkston’s allocation for 2018 will be $88,634.92.

 

Additionally, the city will request that the unspent 2018 LMIG allocation of $84,118.28 be shifted to FY 2019 and combined with the 2019 LMIG allocation applied towards construction of the “Rowland Street Green Street – Road Diet” Project.

 

Ahmed Hassan made a motion to approve 2019 Local Maintenance Improvement Grant (LMIG) application submittal to the Georgia Department of Transportation. YT Bell seconded the motion.  A vote was called and the motion carried (5, 0).

 

H5)   Amend Chapter 3 of the Code of Ordinances regarding alcohol to define, permit and regulate Microbreweries and establish fees for Microbreweries License
Jamie Carroll discussed this ordinance would permit microbreweries to regulate and operate in the City of Clarkston. Council discussion on the opportunities for residents, businesses and visitors that microbreweries can provide and the fees for the resolution.

Jamie Carroll made a motion to adopt the Microbrewery ordinance  adopt the resolution to set the annual fee for a microbrewery license  to $1,000 for applications and set the onetime application fee for an open patio area to $150.  YT Bell seconded the motion.  A vote was called and the motion carried (3 Yes- Jamie Carroll, Andrea Cervone, YT Bell, 2 Abstain- Awet Eyasu Ahmed Hassan).
 

H6)  Approve Application for Beer/Wine/Distilled Spirits Alcohol – Dawghouse Restaurant & Lounge   
Mr. Barker reported that the City has received a new alcohol beverage license application for Beer/Wine/Malt Beverages and Distilled Spirits.  The location to be considered for this alcohol beverage license is Dawghouse Restaurant & Lounge located at 4622 E Ponce de Leon Ave. The ARC has performed a thorough review of the various components to this application.  The owner has been informed that the City will be closely reviewing all quarterly food/alcohol and monthly distilled spirits tax reports to ensure that they are in compliance with all applicable codes, including Sec. 3-27, which articulates the provisions for by-the-drink sales of alcohol only being allowed at bona fide restaurants.

Awet Eyasu made a motion to approve the approve the application for Beer/Wine/Distilled Spirits Alcohol – Dawghouse Restaurant & Lounge,  4622 E Ponce de Leon Ave.  YT Bell seconded the motion.  A vote was called and the motion carried (4 Yes- Andrea Cervone, YT Bell, Jamie Carroll, Awet Eyasu, 1 Abstain- Ahmed Hassan).

H7)  Appoint Planning and Zoning Board Member to fill one vacant position and to reconfirm one expiring term
Mayor recommend reported there was vacant position on the Planning and Zoning Board and Mr. Harry Kendrick has submitted an application of interest to serve and that current Planning and Zoning Board member Charles McFarland current term will expire on December 31, 2018. It is recommended to extend his term an additional four (4) years after his current term expires.

Jamie Carroll made a motion to appoint Harry Kendrick to fill the vacant Planning and Zoning Board seat and to reconfirm Charles McFarland for an additional four years, after his current term expires on December 31, 2018. Andrea Cervone seconded the motion.  A vote was called and the motion carried (5, 0).

H8)  Approve New City Manager and Contract Agreement
Mayor Terry stated that the Council had selected a City Manager Finalist and offered a contract to Mr. Robin Gomez.  Mr. Gomez has accepted the contract offer. 

Andrea Cervone made a motion to appoint Robin Gomez to serve as our City Manager and that the Council approve the contract as prepared by the City Attorney.  YT Bell seconded the motion.  A vote was called and the motion carried (5, 0). 

ADJOURNMENT:

Awet Eyasu made a motion to adjourn the Council Meeting. YT Bell seconded the motion.  A vote was called and the motion carried (5, 0).

Meeting adjourned 9:56pm.

 

ATTEST:

Tracy Ashby
City Clerk, City of Clarkston
Approved: 1-3-19