Council Meeting Minutes August 9, 2018

MINUTES
CLARKSTON CITY COUNCIL
Thursday, August 9, 2018

Officials Present

Mayor:                    Ted Terry
Council:                 
Andrea Cervone, Jamie Carroll, YT Bell, Ahmed Hassan.
City Manager:         Keith Barker
City Clerk:              Tracy Ashby
City Attorney:        Stephen Quinn

 

Mayor Terry called the meeting to order at 7:00pm.

Roll Call: YT Bell, Jamie Carroll, Ahmed Hassan, Andrea Cervone
Absent:  Mario Williams, Awet Eyasu

Pledge of Allegiance

C.  ADMINISTRATIVE BUSINESS/ PRESENTATION

C1) Approve Minutes: 7/5/18 Council Meeting and 6/27/18 10A and 6:30P Special Call Meetings
Jamie Carroll made a motion to approve the minutes for the 7/5/18 Council Meeting and 6/27/18 10A and 6:30P Special Call Meetings. Ahmed Hassan seconded the motion. A vote was called and the motion carried (4, 0).

D. PUBLIC COMMENTS
Representatives and members of the Clarkston International Bible Church spoke in support of their organization and the programs that they offer.  They stated that with regard to the redevelopment, that  they intend to be a good neighbor and to take into consideration the concerns of the community and the local residents as the project moves forward.

Clarkston residents spoke on their concerns of the CIBC expanding their facility in close proximity to residential housing, issues with the zoning uses and preservation of the specimen trees.

Mayor Terry encouraged all interested parties to attend the Coffee with Council meeting scheduled for 8-11-18 to further discuss the proposed church redevelopment.

E. OLD BUSINESS
None

 

F.NEW BUSINESS
Presentation: Slavin Management Consultants

Mr. Bob Slavin (Slavin Management Consultants) provided a presentation to the Council on their professional recruitment services for hiring a City Manager. They had been unable to attend the 7-28-18 Work Session.

 

Mayor Terry suggested that the Council may want to hold acting on this item until the end of the meeting, to allow additional time to consider both companies proposals.

Jamie Carroll made a motion to move F1 down to item F10 and to shift all other items up one place. YT Bell seconded the motion.  A vote was called and the motion carried (4, 0).

 

F1) Appoint Members to the Public Art Advisory Committee

Mayor Terry advised that the Clarkston City Council created the Clarkston Public Art Advisory Committee to advise the Mayor, City Council, and City Manager with recommendations on the arts for approval. The adopted resolution established the Public Art Advisory membership shall consists of ten (10) Clarkston resident members, four (4) appointed by the Mayor and six (6) appointed by the City Council. Mayor Terry suggested the Council could begin appointing members to begin the work and additional members could be appointed later.  Mayor Terry nominated Shannon Willow, Najla Lewis, Simone Wilson and Rachel Blanton. Council discussion that each attending Council member would nominate one resident and that Councilmen Awet Eyasu and Mario Williams could nominate one resident each at the next meeting. YT Bell appointed Debbie Gathmann, Ahmed Hassan nominated Beverly Burks, Jamie Carroll nominated Adrya Stembridge and Andrea Cervone nominated Carolos Moore.

 

Andrea Cervone made a motion to appoint the following members to the Clarkston Public Art Advisory Committee: Shannon Willow, Adrya Stembridge, Najla Lewis, Simone Wilson, Rachel Blanton, Debbie Gathmann, Carlos Moore and Beverly Burks.  Ahmed Hassan seconded the motion.  A vote was called and the motion carried (4, 0).  

 

F2)  Appoint Clarkston Senior Advisory Resident Members

The Mayor reported that this item was to consider appointing the final resident member Harry Kendrick and the Council will consider appointing the two City Council Members, Ahmed Hassan and Mario Williams, to begin the work of the CSRA Committee.

 

Ahmed Hassan made a motion to appoint Harry Kendrick as the resident member and to appoint Mario Williams and Ahmed Hassan as the Council Members on the Clarkston Senior Advisory Committee. Jamie Carroll seconded the motion.  A vote was called and the motion carried (4, 0).  

 

F3)  Adopt Resolution Concerning Appointments to Clarkston Standing Advisory Committees

Mayor Terry advised that the Clarkston City Council adopted Standing Advisory Committees in February 2016 to provide a mechanism to study and formulate policy recommendations that will benefit the community and to engage members of the public in the process of formulating and studying policy recommendations. The Clarkston City Council recommends that the following City Council members be Mayor Terry stated that the SAC Committees and the proposed members for 2018 are as follows:

Public Safety and Legal Committee

Chair: Mario Williams

Andrea Cervone

Jamie Carroll

 

Housing and Infrastructure Committee

Chair: Jamie Carroll

Mario Williams

Andrea Cervone

 

Community Development Committee

Chair: YT Bell

Mayor Ted Terry

 

Budget and Finance Committee

Chair: Ahmed Hassan

Awet Eyasu

Mayor Ted Terry

 

Transportation and Environment Committee

Chair: Awet Eyasu

Mario Williams

Mayor Ted Terry

 

Marketing and Civic Innovation Committee

Chair: Andrea Cervone

YT Bell

 

Mayor Terry encouraged any residents that would like to participate to contact the specific SAC Committee Chair. Further discussion on the Finance Committee taking up the issue of possible compensation for resident members.

 

Jamie Carroll made a motion to approve the Resolution concerning Appointments to Clarkston Standing Advisory Committees.  Andrea Cervone seconded the motion.  A vote was called and the motion carried (4, 0).

 

F4)  Discuss process to Appoint Final Resident member of the Charter Review Committee

Mayor Terry confirmed that one application had been submitted to date and interested residents are encouraged to submit their application prior to the August 28 Work Session. 

 

F5)  Cancel or Reschedule December Work Session

Mayor Terry stated that due to the updated Work Session schedule, the December Work Session falls on December 25th, a City Holiday.

Andrea Cervone made a motion to cancel the December 25, 2018 Work Session. YT Bell seconded the motion.  A vote was called and the motion carried (4, 0).

 

F6)  Discuss Installation Three Speed Humps on Mell Ave

Jamie Carroll discussed residents concern with speeding traffic on that road and the lack of sidewalks creates a hazard for pedestrians.  The Transportation SAC held a meeting to further discuss the issue and the proposal to install three speed tables to reduce traffic speeds.  Further Council discussion on alternatives and hold this item until the September Council Meeting.

 


F7)  Adopt Stand 4 Forest Resolution

Mayor Terry stated that the intent of the resolution is to reflect that Clarkston recognizes the impacts of a climate change, the importance of clean energy and preserving forests for future generations.

 

YT Bell made a motion to adopt the Stand 4 Forest Resolution. Andrea Cervone seconded the motion.  A vote was called and the motion carried (4, 0).

 

F8)  Adopt Resolution to Refer Items to Designated Standing Advisory Committee

Mayor Terry reported that the City Council would like to consider referring the following items to the designated Standing Advisory Committee:

• Plastic Bag Ban - Transportation & Environment Committee

• Tree ordinance review - Transportation & Environment Committee

• Civilian Review and Community Policing Act - Public Safety & Legal

• Election Reform Act - Public Safety & Legal

• Civic engagement strategies & SWOT analysis - Marketing & Civic Innovation committee

• Micro Farming Ordinance review & public input - joint study committee of Community

Development & Transportation & Environment

• Clarkston Home-Based business ordinance –– fix recommended by Roberta Malavenda to allow

for READY Schools (unincorporated DeKalb County already allows) ––

Community Development and/or Housing and Infrastructure

• Extend Alcohol Pouring Hours for Restaurants - Public Safety & Legal

• Neighborhood Traffic Calming Strategies - Transportation & Environment Committee

 

Jamie Carroll asked to consider adding:

Comprehensive Review of the Zoning Ordinance – joint study Housing & Infrastructure and Community Development Committees

Ordinance to allow breweries – joint study by Public Safety & Legal and Housing & Infrastructure Committees

 

Andrea Cervone requested to add:

Comprehensive salary study – Budget & Finance Committee

Conduct a feasibility study to make ‘cat calling’ illegal in Clarkston- Public Safety Committee

 

Andrea Cervone made a motion to adopt the resolution to refer the nine (9) topics to the designated standing advisory committee and to add the following topics for study: Comprehensive Review of the Zoning Ordinance – joint study Housing & Infrastructure and Community Development Committees,  Ordinance to allow breweries – joint study by Public Safety & Legal and Housing & Infrastructure Committees,  Comprehensive salary study – Budget & Finance Committee, ‘cat calling’ ordinance- Public Safety Committee. Ahmed Hassan seconded the motion.  A vote was called and the motion carried (4, 0).

 

F9)  Approve Consulting Agreement

Mayor Terry advised that as Mr. Barker is preparing to retire, this agreement will assist the City with the transition to a new city manager. The current city manager has agreed to serve in a consultative capacity commencing on January 7, 2019 through and including April 5 2019. The Consultant will respond to phone, email or other communications from the new city manager or a department head as needed.

 

Ahmed Hassan made a motion to approve the consulting agreement between Keith Barker and the City of Clarkston. YT Bell seconded the motion.  A vote was called and the motion carried (4, 0).

 

F10) Retain Company for Professional Management Hiring services

Mayor Terry stated that Council has had 1.5 hours to consider the two proposals for professional recruitment for a City Manager from the Mercer Group, Inc. or Slavin Management Consultants.  The Council discussed their analysis of the two companies. A consensus that Mercer being locally based was and having completed several local jurisdiction hires were great strengths in considering their company.

 

Jamie Carroll made a motion to retain the mercer Group to assist with the hiring of a new city manager, on the condition that Mercer Group agrees to do a search again, for free, in the event Clarkston loses the city manager, for whatever reason, within two years of being hired, conditioned on the City Attorney approval of the actual contract. Ahmed Hassan seconded the motion.  A vote was called and the motion carried (4, 0).

 

G.  REPORTS: 

1)  Planning & Zoning Report
Shawanna Qawiy reported the city has received two requests for 100% annexation.
- East Avenue with possible development of cottage homes.
- 4692 E Ponce de Leon - Vietnamese Faith Church

Both annexations are within the 30 day review by DeKalb County. At the expiration of the review process, then both will go through a public hearing and rezoning process with both the Planning & Zoning Committee (September) and then the City Council (October).

Ms. Qawiy also discussed a proposed development on E Ponce de Leon Avenue on 14.39 acres for an apartment complex with approximately 125 units. She stated there are no conceptual plans at this point and the developer is still in the process of purchasing the property. Mr. Barker stated that the potential developer indicated some portion of the development would include affordable housing, as a feature of the plan.

Ms. Qawiy discussed a lot division for College Ave/Market St that has been submitted to DeKalb County and a lot combination for 3865 Church St/972 Rowland to allow the construction of an elevator tower.

Ms. Qawiy reported there will be no Planning& Zoning meeting for August.

Mayor Terry asked for clarification on the property near the Community Center and Ms. Qawiy reported the property had been purchased and the new owner desired to build two single family home built which is in keeping with the NR1 zoning on that parcel. 

2) City Manager’s Report
Mr. Barker provided the Financial Report for July 31, 2018.  The work on Friendship Forest has experienced some delays due to rains but the wetlands work is near completion.  The hardscapes construction should begin in the next few months. Mr. Barker confirmed that despite constructing pathways, the Forests intended use will be passive wildlife sanctuary. The City Manager reported on the RFP process for a Parks and Trails Master plan under the ’10-Minute Walk’ Grant. Mr. Barker provided an update on the SPLOST projects.

3)  City Attorney’s Report
No Report

4)  Council Remarks
YT Bell discussed recent her meeting with the Atlanta Regional Commission. 

Andrea Cervone stated the council is planning a kick off meeting to further discuss the community work and receive public input on the proposed list of projects.

5)  Mayor’s Report
Mayor Terry reported that he and Terry Sanders had been accepted to attend Leadership DeKalb in 2019.

The City of Clarkston has been invited to the North American Dialogue on 100% Renewable Energy in in San Francisco. 

ADJOURNMENT:

Jamie Carroll made a motion to adjourn the Council Meeting.  Andrea Cervone seconded the motion.  A vote was called and the motion carried (4, 0).

Meeting adjourned.