CLARKSTON CITY COUNCIL
Tuesday, September 5, 2017
Mayor: Ted Terry
Council: Dean Moore, Mario Williams, Awet Eyasu, Ahmed Hassan, Jamie Carroll
City Manager: Keith Barker
City Clerk: Tracy Ashby
City Attorney: Stephen Quinn
Mayor Ted Terry called the meeting to order at 7:30pm.
Roll Call: Dean Moore, Mario Williams, Awet Eyasu, Ahmed Hassan, Jamie Carroll
Pledge of Allegiance
C. ADMINISTRATIVE BUSINESS/ PRESENTATION
C1) Approve Minutes for 8-2-17 Council Meeting and 8-17-17 Special Session Meeting
Ahmed Hassan made a motion to approve the minutes for 8-2-17 Council Meeting and 8-17-17 Special Session Meeting. Awet Eyasu seconded the motion. A vote was called and the motion carried (5, 0).
C2) Officer of the Quarter – Tabled until October Council Meeting
D. PUBLIC COMMENTS
Mary Hoyt proposed reducing the size of the council and making the Mayor a member of the council. She discussed the City manager’s position and she requested delaying the rezoning request on the Church/Glendale property for a year.
Chris Busing did not agree with Mrs. Hoyts assessment to reduce the council size. He encouraged the council to consider installing a faux railroad station and going back to paper ballots.
Adam Patterson expressed his concern on the rezoning issues proposed.
Jonathan Perez echoed concerns on the rezoning proposed and losing the industrial use.
A resident expressed concern for more affordable housing.
Warren Hadlock gave his appreciation for the work the council has done.
Mayor Terry closed Public comments
E. OLD BUSINESS
F1) Appoint Planning & Zoning Committee Member
Mayor Terry stated that Amy Medford had attended the Work Session to discuss her interest and qualification to serve on the Planning and Zoning Committee. Mrs. Medford would be filling the unexpired term of Jamie Carroll thru December 31, 2020.
Awet Eyasu made a motion to fill the vacancy on the Planning and Zoning Committee with Amy Medford. Dean Moore seconded the motion. A vote was called and the motion carried (5, 0).
F2) Approve Text Amendment: Appendix A, Article III Administration
The City Manager stated the purpose was to approve the text amendments to Appendix A, Article III- Administration- To not require a site plan for every rezoning application; To eliminate zoning reversion when property is not developed in one year: To provide for zoning of annexed property: To repeal conflicting ordinances; and for other purposes as outlined in the City of Clarkston’s Zoning Code and Ordinance. He advised that the goals of the text amendments are to (1) remove “site plan” requirement for rezoning to any district that does not allow apartments; (2) eliminate two (2) provisions (existing Section 306 and 320) that provided for reversion of zoning if a rezoned property is not developed within one year; (3) revise existing Section 310; (4) new section 306 sets up clear procedures for the Council to place conditions on a rezoning that will run with the land; and (5) new section 320 to address annexation zoning. This amendment had been sent to the Planning & Zoning Board and they recommended approval.
The City Attorney clarified that the Council could require a site plan, if they chose, for a rezoning request.
Ahmed Hassan made a motion to approve the text Amendment: Appendix A, Article III Administration. Dean Moore seconded the motion. A vote was called and the motion carried (5, 0).
F3) Rezoning of properties located at 3449 Church Street and 801 Glendale Road from I- Light Industrial to NR-3 High Density Neighborhood Residential.
Mayor Terry stated this item was discussed at the work session to be tabled. Jamie Carroll and Dean Moore confirmed that the Housing SAC will hold a meeting on September 12, 7:00pm, at the Woman’s Club to further discuss the rezoning request.
Dean Moore made a motion to table the item until the October 3 Council meeting. Awet Eyasu seconded the motion. A vote was called and the motion carried (5, 0).
F4) Approve Resolution to express support for the call of a Referendum Election regarding SPLOST and EHOST and Approve an Intergovernmental Agreement with DeKalb County for the use and distribution of proceeds
The City Manager discussed the purpose is to approve a Resolution that calls for a SPLOST and EHOST Referendum Election vote; to approve an Intergovernmental Agreement with DeKalb County for the use and distribution of proceeds from the 1% Special Purpose Local Option Sales and Use Tax and to specify the project list. Mr. Barker also advised the resolution includes language to request that the ballot include authorizing a general obligation bond. Mr. Barker requested, if the council is desirous, that the motion include adding the repaving of Carole Park onto the non-specific project list and Vaughn Street.
The City Attorney discussed some amended language in the last version. Discussion on amending the project list to include solar panels on the Police station. The City Attorney stated the council would need to include the project cost and to reduce another project category by the same rate. Mr. Barker provided a previous solar panel estimate of $110,000 with a 15.6 year break even period.
Dean Moore made a motion to accept the resolution with the changes of removing public safety on page 2 item #4 category 2 and adding in the section 2, group A, item 6, and to include Carole Park and Vaughn Street in the project list under roads. Jamie Carroll seconded the motion. Discussion: Dean Moore stated it was important to get the road projects started and he hoped they could find additional funding to install solar around the city. Jamie Carroll stated he was in support of solar but wanted to examine the reports, prior to moving forward. A vote was called for and the motion carried (5, 0).
F5) Approve City Center in Clarkston Streetscapes Project Bid and Contractor Recommendation
The City Manager detailed the City’s Streetscape project bid process and that four (4) bids were received.
ASTRA Group -6,665,000.00, BRTU Construction, Inc -7,612,543.40, CMES, Inc -$6,830,084.61 and the low bidder-Ohmshiv Construction, LLC- $6,513,196.65. Mr. Barker stated that reference checks for Ohmshiv Construction were verified and they have completed multiple projects for City of Duluth, Gwinnett County and City of Decatur. Staff also visited their construction yard and met several times to discuss and confirm understanding of expectations. Staff recommends the City Council approve the low bid of Ohmshive Construction, LLC and authorize the City Manager and City Attorney to complete contract negotiations and to authorize the Mayor to execute the contract when complete. Staff estimates contractor mobilization to occur in early October 2017 (assuming Watershed’s contractor is able to begin work on the water line replacement in early September). Anticipated completion date is approximately April 2019. Further discussion on the process.
Dean Moore made a motion to accept the bid from Ohmshive Construction, LLC for $6,513,196.65 and authorize the City Manager and City Attorney to complete contract negotiations and to authorize the Mayor to execute the contract when complete. Awet Eyasu seconded the motion. A vote was called and the motion carried (5, 0).
F6) Adopt Resolution of the City of Clarkston, Georgia in support of the State Road and Tollway Authority Loan Offer
The City Manager advised that City applied to the Georgia Road and Tollway Authority (GRTA) for a second loan from Georgia Transportation Infrastructure Bank (GTIB) in the amount of $1,700,000 to provide additional funding needed for completing construction of the Streetscape project. Mr. Barker reported that the City had already secured the following funding sources for this project:
Existing GTIB Loan $2,000,000
FHWA Grant (2005 Earmark) $3,519,601
ARC-STBG Program Grant $1,716.265
Total Previously Secured Funding $7,235,866
The terms of the new GTIB loan are for a principal amount of $1,700,000 with a 10 year pay back amortization with an interest rate of 1.90%. Interest will accrue on any draws and compound annually. The City will have a three (3) year Spend Down period to utilize these funds, any accrued interest will either be paid in full or amortized over the term of the loan. A one (1) percent fee ($17,000) will be required at the closing of the loan.
Awet Eyasu made a motion to adopt the resolution and accept the terms of the second loan from the Georgia Transportation Infrastructure Bank and for funding the streetscape project. Dean Moore seconded the motion. A vote was called and the motion carried (5, 0).
F7) Declare vacancy in the office of the City Council and Set Qualifying Period
The City Attorney explained that Councilwoman Burks, by qualifying for the Mayor election, has vacated her council seat and the charter provides for that vacancy to be filled by a special election. Mr. Quinn stated that that the only election date that meets all legal requirements is November 7th and that the election will be by plurality. The proposed qualifying dates are Monday, September 18 to Wednesday, September 20, 2017, from 9:00am-4:30p daily.
Mario Williams made a motion to declare the vacancy and set the qualifying period. Awet Eyasu seconded the motion. A vote was called and the motion carried (5, 0).
F8) Reschedule November Work Session/Council Meetings
Mayor Terry stated that the November Work Session/Council Meeting are scheduled on the same day as the City of Clarkston Municipal General Election and that staff has recommended moving the meetings to Thursday, November 9th.
Awet Eyasu made a motion to reschedule the November 7th City Council Meetings to Thursday, November 9th. Dean Moore seconded the motion. A vote was called and the motion carried (5, 0).
1) Planning & Zoning Report
2) City Manager’s Report
The City Manager provide the Financial Report thru August 31, 2017. He invited families to attend the Movies at Milam on September 15th to see Cars 2. There will be free food and beverages, a bouncy house and Beverly Burks had the idea to provide cardboard box cars the kids can come and decorate to watch the movie.
3) City Attorney’s Report
4) Council Remarks
Awet Eyasu thanked all of the qualified candidates and their interest to serve and he thanked council members who are in the election.
Dean Moore stated there would be a Standing Advisory Committee meeting on September 12 to discuss zoning issues and there is a Charter Review meetings on September 6.
5) Mayor’s Report
Ahmed Hassan made a motion to adjourn the meeting. Awet Eyasu seconded the motion. A vote was called and the motion carried (5, 0).